Wednesday, June 5, 2019

PERSONAL SECRETARY II - 1 POST at BRELA June, 2019

PERSONAL SECRETARY II – 1 POST

Employer: Business Registrations And Licensing Agency (BRELA)
Date Published: 2019-06-04
Application Deadline: 2019-06-18

JOB SUMMARY:
N/A

DUTIES AND RESPONSIBILITIES:

i.Type documents and undertakes normal secretarial duties;

ii.Handle internal and external incoming mail marked for the personal attention of the boss, files and distributes them ensuring proper maintenance and confidentiality;

iii.Answer routine correspondence, such as acknowledgements, on his/her own initiative without supervision;

iv.Make follow-up of outstanding correspondence and or replies;

v.Keep record of files for action by the boss;

vi.Organize and facilitate meetings of the boss to promote a favourable working environment;

vii.Respond to routine questions on the telephone, takes messages and forwards the messages to appropriate intended recipients;

viii.Manage the office arrangement and cleanliness to ensure a favourable working environment;

ix.Arrange safari arrangements, confirmation of hotel bookings and reservations for the boss;

x.Maintain appointments and priorities of calls and visits to the boss;

xi.Receive office visitors and directs them to the relevant offices;

xii.Make travel arrangements for the boss;

xiii.Make the necessary facility preparations for departmental meetings;

xiv.Conduct word processing services to assigned office; and

xv.Perform any other duties as may be assigned by supervisor from time to time.

QUALIFICATION AND EXPERIENCE:

Diploma in Secretarial Services from Tanzania Public Service College or any other recognized Institution  and computer application skills in windows, Microsoft Office, Internet, E-mail and Publisher with three (3) years working experience in the relevant field.

REMUNERATION: Salary Scale According to Salary scale of BRS 2.