POSITION TITLE: RECORDS MANAGEMENT ASSISTANT 1 (ONE POST)
Holder of National Form IV NI certificate who has passed a Diploma course in Records Management or Library Studies fr'om recognized institution, with at least four (4) years working experience in a reputable Institution.
Should be computer literate and must have attended computer course in Windows, Microsoft Office, Internet, E-Mail and Publisher
Duties and Responsibilities:
(i) Receives incoming and outgoing mails and sorts them out;
(ii) Assigns reference numbers as appropriate, registers incoming and outgoing mails and dispatches them;
(iii) Assist in classification of records and boxing;
(iv) Maintain records and files in the registry;
(v) Keep files in cabinets and shelves;
(vi) Maintaining records of file movements;
(vii) Maintains and updates files movement registers;
(viii) Opens new and closes files as per approved procedures;
(ix) Performs any other related duties as assigned by the supervisor.
POSITION TITLE: RECORDS MANAGEMENT OFFICER II
Holder Bachelors Degree in Records Management or Library Studies or equivalent from recognized institution;
Should be computer literate and must have attended computer course in Windows, Microsoft
Office, Internet, E-Mail and Publisher
Duties and Responsibilities
(i) Maintain a comprehensive file classification scheme and indices for Funds records;
(ii) Provide technical support for the review and maintenance of the records management system for proper management of paper and electric systems;
(iii) Design and maintain regulations and procedures for access and retrieval of the Fund's records;
(iv) Develop and review records maintenance and disposal policies and procedures;
(v) Verify authenticity and origin of correspondences and documents;
(vi) Advise appropriate methodology and technology for maintaining the Fund's records;
(vii) Ensure all records are properly stored and secured;
(viii) Supervise and direct the dispatch and receipt of mails and documentation.
General Terms and Conditions:
The successful candidates will be employed on unspecified contract period.
Closing Date: The closing date for submission of application will be two weeks from the date of advertisement. Only short listed candidates will be contacted.
Mode of Application:
All applications enclosing updated curriculum vitae, copies of certificates including birth certificate, names and contact addresses of two referees. All applications should be addressed to:
The Director General,
GEPF Retirement Benefits Fund;
OAR ES SALAAM
Source: Mwananchi 31 July 2017