Procurement Assistant at The East African Community, March 2018
NAFASI ZA KAZI/AJIRA JUMUIYA YA AFRIKA MASHARIKI
The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan and the Republic of Uganda with its Headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Uganda, Rwanda, South Sudan and Tanzania,) to apply for the following short term position tenable at East African Community-Secretariat, Arusha, Tanzania .
PROCUREMENT ASSISTANT (2 posts) (REF: EAC/HR/2017-18/08)
Reports to: Procurement Officer
Organ/Institution: East African Community Secretariat
Station: EAC Headquarters – Arusha, Tanzania
Main Purpose of the Job:
To provide Procurement Support Services
Duties and Responsibilities:
Originate tender documents for approval
Prepare Local Purchase Order
Offer administrative support to Procurement Committee and evaluation Committees and Bid opening Committees
Compile monthly procurement reports
Draft notification of awards and regret letters
Prepare procurement transactions and provide a liaison link between suppliers and user departments
Follow-up and expedite deliveries.
Update and maintain records of all Procurement Transactions
Forward certified invoices to Accounts for payment
Qualifications and Experience:
Bachelor’s degree in Business Administration, Procurement and Supplies or equivalent
Minimum of five (5) years of relevant practical experience in the field of Procurement for Goods and Services,
Diploma in Procurement, Purchasing and Supplies or equivalent will be an added advantage.
Skills and Competencies:
The ideal candidate should demonstrate competence in use of standard Computer applications. Good Customer Relations, Negotiation skills, effective Communication and Report writing skills.
Conditions of employment:
The above positions are tenable for a contract of six months and offer attractive salary and fringe benefits including medical scheme and insurance cover.
All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Working Experience:
Internship, training and apprenticeship will not be considered as relevant work experience.
The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.
How to Apply:
Interested candidates who meet the qualification and experience requirements for the above mentioned positions are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and copy of National Identity Card, or Birth Certificate or Passport showing date of birth. Please quote the respective reference number on both the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Applications should be submitted to the address below not later than Friday, 16th March 2018.
You may submit your application either electronically or in hard copy but not both.
Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of their academic degrees and other professional Certificates; or fail to provide three referees will be disqualified.
Only qualified candidates will be contacted.
EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.
Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.
The Secretary General
East African Community
Arusha - Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
Website : www.eac.int