Project Management Specialist at The US Mission in Dar es salaam - February, 2018
NAFASI ZA KAZI/AJIRA UBALOZI WA MAREKANI
SOLICITATION NUMBER: 621-SOL-18-00006
ISSUANCE DATE: February 21, 2018
CLOSING DATE/TIME: March 6, 2018
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCN PSC)
Dear Prospective Offerors/Applicants:
The United States Government, represented by the U.S. Agency for International Development (USAID/Tanzania), is seeking offers/applications from qualified persons to provide personal services under contract as described in this solicitation.
Offers/applications must be in accordance with Attachment 1, Sections I through V of this solicitation. Incomplete or unsigned offers/applications will not be considered. Offerors/applicants should retain copies of all offer/application materials for their records.
This solicitation in no way obligates USAID/Tanzania to award a PSC contract, nor does it commit USAID/Tanzania to pay any cost incurred in the preparation and submission of the offers/applications.
Any questions must be directed in writing to the Point of Contact specified in the attached information.
I. GENERAL INFORMATION
1. SOLICITATION NO.: 621-SOL-18-00006
2. ISSUANCE DATE: February 21, 2018
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: March 6, 2018/17:00 hrs
4. POSITION TITLE: Project Management Specialist (Bio-Diversity)
5. MARKET VALUE: FSN - 11; (Step 1 – TZS, 74,951,391 through Step 14 116,174,651 per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Tanzania, final compensation will be negotiated within the listed market value.
6. PERIOD OF PERFORMANCE: Five (5) Years with the possibility of extension. Extension(s) will depend upon the availability of funds, continued need for the requirement, contractor/employee performance and any future hiring freeze guidance.
7. PLACE OF PERFORMANCE: Dar es Salaam, Tanzania with possible travel as stated in the Statement of Work.
8. SECURITY LEVEL REQUIRED: Facility Access
9. STATEMENT OF DUTIES
1. General Statement of Purpose of the Contract
The incumbent is a Senior Foreign Service National (FSN) and the Mission’s in-house BioDiversity expert who serves as a technical specialist within the USAID/Tanzania Economic Growth Office. The incumbent will work closely with the Natural Resource Management (NRM) Team. In this capacity, the incumbent manages projects and activities in support of NRM in Tanzania and is responsible for overseeing the implementation of some of USAID/Tanzania’s NRM portfolio and provide direction for other Bio-Diversity related activities aimed at addressing Bio-Diversity impacts related to land and water management practices. The incumbent provides a full range of expert Bio-Diversity advice and analytical and technical support to the EG Office; supports program priorities that strengthen local resiliency to climate change; and liaises with other Mission programs to identify synergies in programs. S/he develops internal Mission documentation supporting project planning and implementation, such as Action Memoranda, Operational Plan, Performance Reports, and others. S/he also monitors, manages, and ensures that deliverables are received from project contractors. The Specialist reports to the Natural Resource Management Team Leader.
2. Statement of Duties to be Performed
1. Provides advisory services on Bio-Diversity, (40% of time)
a. Provide strategic, technical and organizational leadership and input on the design, implementation, monitoring and evaluation of Bio-Diversity program activities. Serve as a key advisor in managing and implementing mission Bio-Diversity interventions, working closely with host country officials and project consultants.
b. Play a lead role in engaging with corporations and philanthropic organizations to build public/private alliances to leverage private funding for Bio-Diversity activities in Tanzania.
c. Produce briefing papers, and semi-annual and annual reports on program status, accomplishments, and implementation issues. Oversee monitoring and evaluation of programs.
d. Ensure effective coordination and integration with other USAID-funded activities, especially those working in the same geographic areas and in the environment sector.
2. Serves as Agreement/Contracting Officer Representative (AOR/COR) and/or Activity Manager for assigned contracts, cooperative agreements, and/or grants, (40% of time)
a. As AOR/COR, the incumbent fulfills a full range of project management responsibilities related to procurement, supervision, performance monitoring, and reporting and provides technical guidance to the implementing partners in accordance with the terms of the contract/agreement. Specifically s/he:
Provides expert technical advice and direction to contractors’ staff; keeps the Team, Mission management, and the Agreement/Contracting Officer informed on progress of work;
Ensures that activities achieve their intended results. Monitors technical and financial adequacy and acceptability of delivered goods and services under approved activities through field inspections, reviewing contractor reports, and meetings with project personnel and contractor representatives;
Provides technical assistance to the Agreement/Contracting Officer in responding to the proposed changes in the Scope/s of Work for assigned Bio-Diversity activities, the validity of claims and the reasonableness of contract/agreement time extensions. Receives and inspects completed services upon delivery, verifies that they meet the acceptance standards and delivery schedules, as specified in the contract;
Reviews implementing partners’ work plans and financial and technical reports, evaluates the implementing partners’ performance, and prepares written and oral reports for Mission management, USAID/Washington, and the U.S. Congress;
Submits status, analytical, and other reports, concept papers, and memoranda to the Mission management regarding progress and performance, problems and corrective actions, and general oversight. Reports shall be of sufficient scope so as to be useful to USAID/Tanzania in fully monitoring the progress of contract/grant administration and reviewing contractor performance. Where deficiencies are noted, recommends corrective action.
Performs other responsibilities including but not limited to: drafting project implementation letters, preparing action memoranda and reports, estimating expenditures, reviewing payment vouchers, responding to audits, assessing claims, and performing other related activities.
3. Act as primary Bio-Diversity expert with USAID leadership and other partners, (20% of time)
a. Participate in Development Partners Group meetings for Environment, Bio-Diversity and Agriculture, as appropriate.
b. Maintain collaborative, professional relationships with mid- and senior-level Government of Tanzania central and local level officials, major financial donors, corporate philanthropic foundations, international organizations, and leading education research institutions to ensure effective coordination of USAID activities related to Bio-Diversity.
c. Brief USAID leadership on project implementation, overall status of Bio-Diversity in Tanzania, and related development activities.
d. Assist programming and negotiating with GOT on project design, implementation and evaluation, ensuring that GOT officials are apprised of program progress.
e. Attend national, regional, and global events related to Bio-Diversity as requested.
4. The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
3. Supervisory Relationship:
The Project Management Specialist – Bio-diversity will report directly to and be supervised by the NRM Team Leader.
4. Supervisory Controls:
The position has no direct supervisor responsibilities.
10. AREA OF CONSIDERATION: Offerors/Applicants must be Tanzanian Citizens.
11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
12. POINT OF CONTACT: USAID/Tanzania Human Resources Office, email: firstname.lastname@example.org. Please DO NOT send applications to this email address. For mailbox to send applications, see section IV of this solicitation.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
a. Education: Minimum of Bachelor’s Degree (BSc) in environmental management, environmental impact assessment, economics, rural development, or closely related field.
b. Prior Work Experience: Minimum of five years of progressively responsible professionallevel experience in an area (s) related to strategy and policy development, program design and management, especially in environmental compliance, Bio-Diversity related field and natural resource management, which includes coordination experiences.
c. Post Entry Training: Training related to USAID’s program development and implementation, and related skills upgrading as available and appropriate. (Introduction to the Program Cycle (IPC) course, Project Design and Management (PDM) course, COR/AOR certification training; GLAAS course.)
d. Language Proficiency: Level IV (Fluent) English and Kiswahili fluency are required.
e. Job Knowledge: Must have a thorough professional knowledge of Bio-Diversity programs, policies and trends in Tanzania. Must have a thorough knowledge of sound local and international best practices in Bio-Diversity development. Knowledge of project development, design, management, performance monitoring, and reporting is required. Must have a good knowledge of host-country contacts (official and non-governmental) in the areas of Bio-Diversity.
f. Skills and Abilities:
Demonstrated ability to establish and maintain positive relations with senior Government of Tanzania central, regional and district officials from a range of Ministries, donors, private sector, and NGOs involved in similar development activities in order to obtain required information to conduct high quality analysis of complex issues.
Proven, demonstrated problem solving skills and ability to work calmly, tactfully and effectively under tight deadlines and heavy workload within agreed upon parameters with minimal supervision or guidance and while exercising sound judgment is required.
Strong analytical skills are required. Ability to conceptualize and present information in the most effective, easy-to-understand manner.
Must have proven ability to communicate quickly, clearly and concisely – both orally and in writing - in English. Strong written and verbal communication skills are required to resolve budget, activity implementation, and administrative issues with implementing partners and team members.
Ability to work both independently and in a team environment is required.
Excellent computer skills (MS Word, Excel, Power Point, and other relevant software) are required to analyze, monitor, and present information, including constructing comprehensive and easy-to follow budget tables.
III. EVALUATION AND SELECTION FACTORS
Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application.
Offerors/Applicants will be required to have the minimum qualifications expressed in Section II and will be assessed based on the following factors:
2. Work Experience
3. Knowledge and Technical Skills
4. Language Proficiency
USAID/Tanzania reserves the right to interview only the highest ranked offerors/applicants in person or by phone or not to interview any candidate.
ln order to be considered for the position, a candidate must meet the Minimum Qualifications listed above. Consideration and selection will be based on a panel evaluation of the Evaluation Factors. Please note that not all offerors/applicants will be interviewed or contacted. USAID will not pay for any expenses associated with the interviews unless expenses are preauthorized.
After the closing date for receipt of offers, a selection committee will be convened to review offers and evaluate them in accordance with the evaluation criteria. Offers from candidates who do not meet the minimum requirements will not be considered or scored.
Reference checks will be made only for offerors/applicants considered as finalists. The applicant's references must be able to provide substantive information about his/her past performance and abilities. If an offeror/applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the offeror’s/applicant’s cover letter, and USAID will delay such reference check pending communication with the offeror/applicant.
IV. PRESENTING AN OFFER
1. Eligible Offerors/Applicants are required to complete and submit the offer through the Universal Application for Employment (UAE) (Form DS-174) form which is available on the US Embassy website or by contacting the Point of Contact. (See “section 12” above).
2. Offers/Applications must be received by the closing date and time specified in Section I, item
3, and submitted only online via mailbox email@example.com.
3. To ensure consideration of offers/applications for the intended position, Offerors/Applicants must prominently indicate the position title in the subject line. Failure to do so will result in an incomplete offer/application.
V. LIST OF REQUIRED FORMS FOR PSC HIRES
Once the Contracting Officer (CO) informs the successful Offeror/Applicant about being selected for a contract award, the US Embassy Human Resources (HR) office will provide the successful Offeror/Applicant instructions about how to complete and submit the following form.
1. Biographical Data Form for Security (Department of State Forms)
As a matter of policy, and as appropriate, a CCN PSC is normally authorized the following benefits and allowances as per US Embassy Local Compensation Plan (LCP):
a) Retirement Benefit (Defined Contributions Fund)
b) Medical Coverage
c) Life Insurance
d) Annual and Sick Leave
2. ALLOWANCES (as applicable):
a) Miscellaneous Benefit Allowance
b) Vacation and End-of-Year Bonuses
Local Income Taxes: Contractors/Employees are responsible for calculating and paying local income taxes.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/workusaid/aapds-cibs
4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor/employee will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
USAID IS AN EQUAL OPPORTUNITY EMPLOYER: In selecting personnel, there will be no discrimination based on race, color, religion, sex, politics, marital status, physical handicap, HIV/AIDS status, age, or membership or non-membership in an employee organization.
Source: The Guardian 21 February, 2018