3 Vacancies at The Us Mission

EMPLOYMENT OPPORTUNITY: Plumber - NOB (Re-advertised)

CLOSING DATE OF THE POSITION: October 31, 2016

Vacancy Announcement Number: 16/139

OPEN TO: All Interested Candidates/ All sources

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)



Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Plumber in the Facilities Maintenance Office.


BASIC FUNCTION OF POSITION

Performs skilled plumbing installation, troubleshooting and repair work for all US Government properties 112 GOV Owned/LTL and STL ,Embassy and USAID. Operate water treatment plants, portable and waste water and booster pumping station at the Embassy. Performs skilled plumbing installation, troubleshooting and repair work for all US Government properties.


MAJOR DUTIES AND RESPONSIBILITIES:

(25% of time)

Installs and maintains large industrial electric and solar water heaters, installs and maintains large water treatment facilities from engineering drawings, installs and maintains large waste water treatment facilities, installs troubleshoots and repairs underground pipe connections up to 10 inches or 250 MM in diameter, installs copper pipes, CPC pipes, UPVC pipes, Galvanized pipes, Cast Iron pipes, ductile iron pipes, and all pressure pumps up to 250 horsepower. Maintain, repair and install all types of plumbing equipment including lavatories, sinks, cisterns and bathtubs.



(25% of time)

Conducts preventive maintenance (PM) for all plumbing systems pumps and water treatment systems at the embassy and all residences. All connections must be able to withstand 6 bar minimal pressure. Estimates, plans and schedules all jobs by examining assigned work, estimating total materials necessity, making materials requests and ascertaining that total required materials have been issued by the warehouse personnel prior to starting project or task. Examines instructions and in conjunction with Supervisor determineswork priorities. Maintains, repairs and fits all types of plumbing equipment including pressure pumps, water tanks, piping distribution systems, lavatories, sinks, showers, clothes washing machines, cisterns and bathtubs at all Mission residences and NEC.



(25% of time)

Assists in maintaining Reverse Osmosis, Water Storage Tanks, Tank Farms, Sewage Effluent Lift Stations, Grease Traps, Storm Drainage System, underground fuel systems, and wastewater plants no matter where on USG property they are located. Conduct plumbing PM. Coordinates with water supply authority when necessary. Operate and keep track of the performance of the Portable Water treatment plant (PWTP) Reverse Osmosis (RO) Plant, Waste Water treatment plant (WWTP) and Pup stations at the Embassy.



(10% of time)

Maintain records of all materials used for plumbing work at the embassy and on site. Work with manufacturers' manuals and technical drawings, from blueprints and drawings as necessary.



(10% of time)

Carry out welding and soldering assignments for the works at the Embassy and residences. Works with masons to fit all necessary piping.



(5% of time)

Carry out all other duties as tasked by Maintenance Foreman, Maintenance Supervisor and American Supervisor. 
-- Performs job activities and duties in a responsible manner to avoid the creation of safety or health hazards; Conforms to established safety and health policies and procedures; properly utilizes appropriate personal protective equipment as required by job activity; informs supervisor of all accidents, illnesses and injuries; promptly reports unsafe or hazardous conditions.





QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education: 
Completion of Secondary School (form IV) is required. Completion of vocation training or equivalent experience is required.
Experience: 
Three years plumbing experience is required, particularly related to water pumping and treatment. Three years of industrialized type plumbing experience is required.
Language:
Level III (good working knowledge) in English and Level IV (fluent) in Kiswahili (speaking, writing and reading) is required (This will be tested).
Skills and Abilities: 
Ability to use all plumbing related hand tools and all plumbing related power tools of the trade engaged in, to include brazing, gas welding, gas cutting, and electric welding. Must have complete ability to trouble shoot on above mentioned plumbing problems. Must have valid driver's license is required (this will be tested).
Job Knowledge: 
Must have knowledge in practices and procedures in plumbing wastewater treatment, pumping and potable water treatment is required.




FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER: 
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM 
3. FS on LWOP**

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.


HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of certificate – Secondary (form IV) and Vocational Training or other.
For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID
For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport
WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov

When sending an online application, please indicate the position title in the subject line. Otherwise your application will not be considered.



EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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EMPLOYMENT OPPORTUNITY: Health Unit Assistant (Re-advertised)

CLOSING DATE OF THE POSITION: October 10, 2016

Vacancy Announcement Number: 16/136

OPEN TO: All Interested Candidates/ All sources

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 6; (Step 1- TZS 17,537,711 through Step 13- 26,306,567 per annum)

Not-Ordinarily Resident (NOR): FP- 8*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Health Unit Assistant in the Health Unit.


BASIC FUNCTION OF POSITION

The incumbent serves as the Health Unit Administrator in the Embassy Medical Unit under the direct supervision of the Physician. In his absence, supervisors are the Medical Unit nurses.


MAJOR DUTIES AND RESPONSIBILITIES:

40%
Directs day to day operation of the Embassy Health Unit and provides a wide range of specialized support services to the Embassy Physician and the nurses. Assist with the implementation of health care, medical paperwork for physical examination of post personnel. Greets all patients on arrival. Provides copies of medical records for personnel departing post. Ensures that all sensitive and confidential patient records are kept appropriately protected in locked cabinets.



20%
Serves as the initial point of contact in the Health unit for patients. Answers all phone calls to the Health Unit. Schedules appointments for patients at the Health Unit, local hospitals, physician offices, laboratories and radiological facilities.



5%
Assists with exchange of information between the Dar es Salaam Health Unit, and the Regional Medical Office in Nairobi. Assists under supervision with preparation of cables for Embassy Physician at Health Unit, including medevac authorization cables.



10%
Assists Embassy Physician in preparation of presentations to the Embassy Staff by the Health Unit. Plans and organizes representational and community events.



15%
Keeps track of patient visits and prepares monthly statistics to be submitted to MED Washington. Assists in keeping inventory for medical supplies, and assists HU staff with procurement. Assists with cleanliness of the examination rooms.



10%
Serves as a backup for the nurse during her absence, in carrying out all non-nursing functions. Perform other duties as needed by The Embassy Physician.





QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education: 
Completion of secondary school (form IV) is required.
Experience: 
At least two years of experience in Administrative/ Computer/Phone services in a Medical field is required.
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities: 
Tactful in dealing with people at the front desk. Should be capable of handling patient's expectations. Must be tactful, kind and welcoming. Must be appropriately firm and clear at times. Excellent communication skills and computer skills(use of Microsoft Word, Excel, PowerPoint, Outlook) is required (This will be tested).
Job Knowledge: 
Should have knowledge of the health unit day to day routine. Should have knowledge of basic medical terminology is required.




FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov .

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER: 
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM 
3. FS on LWOP**


* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.


HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of certificate – Secondary (form IV).
For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID
For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport




WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov

When sending an online application, please indicate the position title in the subject line.
Otherwise your application will not be considered.


EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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EMPLOYMENT OPPORTUNITY: Administrative Clerk – VAT Specialist (Re-advertised)

CLOSING DATE OF THE POSITION: October 10, 2016

OPEN TO: All Interested Candidates/ All sources

Vacancy Announcement Number: 16/190

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through Step 13- 22,443,321 per annum)

Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.


The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Clerk –T&A/VAT in the Budget and Fiscal Section. 

BASIC FUNCTION OF POSITION 

Manages Post's value added tax (VAT) refund process for all official transactions as well as all personal VAT for United States’ direct-hire employees. Logs, and tracks all VAT & excise duty refund packages and troubleshoots with the Tanzania Revenue Authority (TRA) and Customs Officials as needed. Serves as a voucher examination clerk, logging all vendor/customer invoices into Excel spreadsheets, providing payment notifications to vendors and maintaining order in the Budget &Finance (B&F) filing room. Provides general administrative duties to the B&F section.



MAJOR DUTIES AND RESPONSIBILITIES:

Management of Post's VAT & Excise Duty Refunds –
60% of Time

Serves as Post's primary POC for all matters related to refunds of official and personal (USDH) value added tax (VAT), and maintains a solid working relationship with key TRA contacts. Processes official VAT refunds totaling approximately $30,000 annually. Tracks all vendor invoices eligible for VAT refunds via an Excel spreadsheet noting invoice date, vendor, total cost, and total VAT refund due. Maintains a numerical recording system which uniquely identifies each invoice/refund request for easy reference. Prepares the TRA VAT form and attaches all relevant supporting documentation per detailed TRA guidelines. Obtains appropriate Embassy management signatures and submits refund request package to the Ministry of Foreign Affairs (MFA) and then TRA for final processing. Systematically logs invoice/refund tracking numbers in MFA and TRA log books to ensure appropriate tracking of all refunds processed. Follows up on all outstanding claims with MFA or TRA as required. Scans the TRA notice of refund completion and sends to Class B Cashier along with Excel data to allow the Cashier to fully process the deposited funds.

Processes all personal VAT refunds for over 100 direct-hire Americans at Post (approximately $18,000) C. Fully versed in the detailed TRA requirements for successfully filing personal VAT refunds. Provides one-on-one training to new American personnel on how to obtain appropriate VAT receipts. Collects receipts from Americans and enters each receipt into a detailed Excel spreadsheet for the employee. Prepares the TRA ITX262.02.E form (previously VAT207), attaching all relevant supporting documentation including an Excel spreadsheet listing receipts, plus each original receipt as per detailed TRA guidelines. Obatins appropriate Embassy management signatures and submits refund request package to the MFA and then TRA for processing. Systematically logs invoice/refund tracking numbers in MFA/TRA log books to ensure appropriate tracking of all refunds. Follows up on all outstanding personal claims with MFA or TRA as required. Scans the TRA notice of refund completion and sends to the Class B Cashier along with Excel data to allow the Cashier to disburse accordingly to American bank accounts on record. 

Liaises with appropriate Customs officials to process refunds for excise duty on diesel and petrol fuel purchased by the Mission. Prepares appropriate Customs documentation and obtains required signatures. Records all refund claims in a detailed Excel spreadsheet noting fuel quantities, total cost, excise cost and dates sent to Customs for refund processing. Follows up with Customs as necessary to ensure the Embassy claims are processed promptly. Provides refund notification information to the B&F Budget Analysts and Class B Cashier for final refund to the proper fund cite. Processes on average $50,000 annually in excise duty refunds. 

When TRA regulations change, incumbent drafts management notices and updates post's personal VAT reimbursement handbook as needed to inform affected customers. Incumbent also handles any disagreements between TRA and Post or Americans on refunds, using sound judgement as to when to elevate issues to senior management.

Voucher Invoice Tracking – 
30% of Time

Provides invoice tracking support to the Voucher Examination Section. Receives all vendor/customer invoices, date stamps the invoices and reviews that the invoice is prepared correctly for VAT refund as needed. Immediately contacts vendors who do not provide the appropriate TRA fiscal receipts needed for refund. Registers all invoices in an Excel spreadsheet using a tracking system for easy reference/identification. Electronically scans invoices for the record and distributes to the appropriate voucher examiner for payment processing. Regularly reviews COAST software data to check if invoices have been paid, and sends an email payment notification to vendors once payment is made. Fully updates all processing milestone dates for invoices in the Excel spreadsheet to aid in quarterly Voucher Examination section audits. 

Files all processed payment vouchers. Holds primary responsibility for organizing the file room to ensure voucher documents are easy to find. Ensures that old vouchers are appropriately boxed and sent to the Warehouse for storage according to FAM/FAH file management guidelines.

Administrative Support – 
10% of Time

Provides secretarial/clerical support to the B&F office. Types cables, memos, and letters from drafts. Responsible for drafting and typing some management notices, letters, and cable responses for ongoing projects. 

Schedules meetings and appointments for the Financial Management Officer and B&F office as a whole. Answers the telephone and determines whether the caller should be referred to other offices. Serves as receptionist for visitors. Prepares desk space for new B&F staff and TDYers, liaising with appropriate offices such as IRM for computer connectivity. 

Coordinates inter-office actions and programs within the B&F section and acts as an initial point of contact for miscellaneous inquiries on financial matters. 

Opens all incoming mail, registers/dates, and distributes to offices concerned, maintains actions logs, and follows-up to ensure actions are taken in timely manner. 

Keeps the Financial Management Officer and Financial Specialist informed on all issues and developments within the Embassy operations. 

Serves as Timekeeper for section. Records time and attendance for all employees of Section. Manages time and attendance reporting through WINTA system. 

Other duties as assigned by the Financial Management Officer and/or supervisor.





QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education: 
Completion of Advanced level Secondary School (Form VI) is required. 2 years of college/university studies in Business is required.
Experience: 
Two years of Administrative experience is required.
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities: 
The position requires a self-starter and independently motivated employee, as the workload is high. Level II typing (40 wpm) is required. Proficiency in computers is required (e.g., Microsoft Word, Excel, and Outlook) is required. (This will be tested).
Job Knowledge: 
Must have a good general knowledge of formal correspondence instructions/procedures, and of office procedures is required.




FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER: 
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM 
3. FS on LWOP**


* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.


HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of certificate – Secondary (form VI) level and certificate of Business Studies.
For Tanzanian Nationals: Copy of Passport, or National ID, or Voters ID
For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.


WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov

When sending an online application, please indicate the position title in the subject line.
Otherwise your application will not be considered.




EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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Source: The Guardian 3 October, 2016
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