Procurement officer at IRC - TANZANIA

BACKGROUND

Present in Tanzania since 1993, IRC supports the Tanzania institutions – government, civil society, community-based organizations and private sector – to provide improved social services, decrease youth unemployment and mitigate gender based violence.  IRC do this through programs and partnerships designed to improve the life of women, youth and children by implementing, Education, Youth, Community Based Rehabilitation and Gender Based Violence programming.  IRC has a Country Program office in Dar es Salaam, a Field Office in Kigoma, a Field Kasulu, a Field Kibondo in Kigoma region and Tanga.

Position:  Procurement officer (01 post)

Reporting to: Procurement Supervisor
Location: Kasulu Field Office, Kasulu District

Core Program responsibilities
Solicit quotes from suppliers in Kasulu, prepare bids and work with Procurement Supervisor and procurement Committee in Kasulu on vendor selection.  Ensure that purchases comply with IRC Global procurement policies and procedures.Conduct procurement through established, ad-hoc, authorized and contracted suppliers for IRC within Kasulu district and Kigoma region.With assistance of Procurement Supervisor, provide technical advice for Programs on raising PRs; track all PRs and POs. Submit PR tracking report any time as required.Responsible for entering all Procurement data in IRC data system- the BvA systemIn collaboration with Procurement Supervisor, liaise with the country office logistics team on follow up of outstanding POs and PRs raised for Kasulu office.In collaboration with Proc Supervisor conduct regular market surveys, update the price list on quarterly basis, share with programs for procurement preparations.Assist Programs on preparing small medium contracts during the absence of the Proc Supervisor where applicable. Participate in preparing major construction, service, and goods contracts.In collaboration with Civil Engineer, solicit for bids on construction works to be implemented by IRC in Kasulu.  
BvA:
Responsible for entering procurement data in BvA; create all reports availableIn collaboration with storekeeper, ensures all materials/assets purchased are recorded accurately as coded in the PR and as priced on the PO/invoice. Ensure the asset register is maintained and updated regularly 

Other Program responsibilities
In collaboration with storekeeper, ensures all materials/assets purchased are recorded accurately as coded in the PR and as priced on the PO/invoice. Ensure the asset register is maintained and updated regularly Maintain procurement filling system as per GSC guidelines Participate and provide inputs in preparation of procurement plans  Submit monthly Procurement Reports and cash projections to Proc Supervisor Maintain a list of reliable suppliers, ensuring suppliers are cleared for ATC prior to  conducting    business with themImmediately report to IT, Proc Supervisor, on any problem related to BvAResponsible for procurement activities during the absence of Proc Supervisor

How to apply:
Applications for the position must include:
A cover letter illustrating your suitability for the position against the listed requirements.Detailed curriculum vitae showing contact address, email, Birth Certificate and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.ONLY copies of academic and professional certificates.
Applications will be considered valid if sent/received before 1700hrs Friday, October 3rd, 2016. Please note that only short-listed applicants meeting the above requirements will be contacted. Qualified women are strongly encouraged to apply.
Send your application to joel.bitwale@rescue.org  
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.  IRC is an equal opportunity employer.
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