Jobs at The US Embassy

MOTORPOOL SUPERVISOR (RE-ADVERTISED) 

POSITION DESCRIPTION:

BASIC FUNCTION OF POSITION

The incumbent is responsible for the management of all motor pool vehicles and operations for the Embassy and associated agencies under ICASS. Directly responsible for fleet management and preventive maintenance of 80+ vehicles. Oversees the preparation of required reports, monitors fuel consumption and mileage, and ensures that procurement of parts, fuel and other automotive services are consistent with USG or local regulations. Incumbent is Chief LES responsible for Drivecam and is a Drivecam Coach for Motorpool drivers. Responsible for Smith System in post and VIP vehicle needs. Ensures that Incidental Drivers are trained and tracked. Supervises and reports on any vehicle collisions/mishaps/accidents in Post. Directly supervises Deputy, 3 Dispatchers and 3 Mechanics. Provides second level supervision to 42 drivers through Deputy.



MAJOR DUTIES AND RESPONSIBILITIES:

Supervision:
65%

Directly supervises 3 Motor Pool Mechanics and 3 Dispatchers. Second level supervisor for 42 full time drivers. Act as a leader to all Motorpool staff. Conduct spot check on drivers and provide in-house training on standards and customer service. Responsible for DriveCam and Smith System programs in post. Coaches Motorpool drivers for Drivecam. Supervises incidental drivers in post and their related training needs. Point person on VIP motor pool needs. Supervises Performance Evaluation Reports and timekeeping functions of all motor pool staff.



Fleet Management:
35%

Directly responsible for the management of over 80 vehicles in the motor pool, including light and heavy armored vehicles, all terrain utility vehicles and passenger vehicles. Oversees inventory or all vehicles and vehicle records including registration and importation documents, procurement documents, fuel consumption and mileage, maintenance schedules, repairs and vehicle replacement records. Coordinates new vehicle acquisitions in accordance with standardization and USG regulations, and recommends vehicles for disposal. Prepare all required reports on various aspects of motor vehicles operations and maintenance as required by the GSO, including Mishap reporting. Provides guidance to Facilities Maintenance, GSO Housing/Shipping, and other sections that use motor pool. Assign vehicles to these sections and provide guidance to ensure their compliance with motor pool vehicle policies.


QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified. USAID is willing to accept applicants with fewer than the required minimum number of years of experience but meeting the minimum educational requirements. These applicants may be considered for the position as trainees and begin at one grade lower. Attainment of the higher grade level is contingent upon the selected candidate successfully completing the years of experience to reach the fully qualified level, in addition to meeting agreed-upon objectives and milestones, and performing in a fully successful manner.

Education:
Completion of two-year college in Business Administration or related field is required.

Experience:

Three years of supervisory experience required. 1 year out of the three years must be in supervising drivers/dispatchers/vehicles is required
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)

Skills and Abilities:

Ability to analyze data and information, and prepare recommendations for policies and procedures. Must possess valid driver’s license class B&D. Should have skills to sufficiently perform most routine maintenance and repair work in order to supervise activities of mechanics and basic computer skills is required. (This will be tested).

Job Knowledge:

Must be knowledgeable of maintenance and repair of motor vehicles, automotive safety, local laws, local vehicles registration, and insurance laws, policies and regulations. Must be familiar with procurement and basis budget procedures for correct billing of fuels, parts, and vehicle usage. Must have knowledge of local terrain and sources for spare parts and repair services. Must have demonstrated ability to utilize word processing, spreadsheets, and data base applications.is required.


APPLICATION INSTRUCTIONS:

Online application, click APPLY NOW
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PHS- MULTIDISCIPLINARY QUALITY IMPROVEMENT 

POSITION DESCRIPTION:

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Public Health Specialist- Multidisciplinary Quality Improvement at the Centers for Disease Control and Prevention (CDC).

BASIC FUNCTION OF POSITION

The Public Health Specialist for Quality Improvement of Multidisciplinary HIV/AIDS services will be an integral member of the Human and Institutional Capacity Building (HICB) team and Senior Staff at CDC Tanzania. Under the supervision of the HICB Branch Chief, the specialist will support the integration of continuous quality improvement (CQI) activities across CDC/PEPFAR and related Government of Tanzania (GOT) programs. S/he will provide a full range of cooperative agreement (coag) Program specialist oversight that includes program management, implementation, monitoring and evaluation to a number of projects conducted by Implementing Partners (IPs) under awarded CDC coags.

MAJOR DUTIES AND RESPONSIBILITIES:

A. Agency Advisor and Coordinator of Quality Improvement in Program Services
30% of time

The Multidisciplinary QI Specialist will ensure CDC supported programs provide quality programmatic services across all the CDC programs, including providing technical expertise in addressing QI/QA and SIMS across all the CDC technical areas. S/he will work with the CDC branches to build and strengthen both facility and community based prevention services, laboratory services, care and treatment quality assurance systems and management. S/he will anticipate and plan for linkages between clinical and community services to better meet the needs of women and girls including people living with HIV and AIDS. S/he will work with , PEPFAR technical teams in the design of QI projects; provide direction and identify opportunities for integration and expansion of existing HIV/AIDS, and TB clinical services and coordinate planning of programs through the, PEPFAR Country Operational Plans.



B. Program Management, Coordination and Advisory Functions
40% of time

Through a health systems strengthening lens, the Public Health Specialist will provide day-to-day management of prevention, care and treatment, laboratory, and SI continuous quality improvement, activities. S/he will provide technical input on annual work plans for IPs; conduct regular site visits to review program implementation and to meet with stakeholders and beneficiaries. The incumbent will also oversee SIMS activities and in collaboration with Branch Chiefs will ensure the CDC Program officers and Partners are in compliance of this requirement. Based on the information collected during field visits, communicate findings and recommendations to the CDC leadership, HIV/AIDS team and, as appropriate, implementing partners and GOT counterparts. The specialist will review performance reports to ensure that IPs are in compliance with bilateral government agreements and with the performance expectations outlined in their work plans and as stipulated in their award(s). S/he will ensure compliance with PEPFAR and CDC policies and regulations and host government agreements.

The specialist will collaborate with professionals and program personnel in all Mission sectors in the planning, design, budgeting, development, implementation, management, monitoring and evaluation of CDC activities. In the course of the assignment, the incumbent will represent CDC, its activities and programs to senior Government of Tanzania (GOT) counterparts, to other donor agencies, to Implementing Partners, the private sector and the broader USG interagency President’s Emergency Plan For AIDS Relief (PEPFAR).

The incumbent supports CDC Tanzania in the assurance of data and service quality through review, assessment and the promotion and coordination of continuous quality improvement (CQI) activities (e.g., data quality audits; DQA).

The incumbent will support CDC Tanzania in the implementation of Site Improvement Monitoring System (SIMS) for CDC/PEPFAR to ensure CDC compliance as per new OGAC requirements. (S)he is also responsible for SIMS planning, implementation, data consolidation with support from program Administrative Assistants, data analysis and results dissemination to implementing partners and GOT and will utilize systems approaches and methodology to coordinate the ongoing follow up/remediation of issues identified during CDC to ensure SIMS remediation plans are addressed within the specified time.

The Program Specialist will coordinate with PEPFAR interagency team to ensure a coordinated approach for SIMS is implemented. On regular basis, s/he will communicate with OGAC on all issues pertaining to SIMS as guided by the CDC senior leadership.



C. Monitoring and Reporting and Financial Management
30% of time

The Public Health Specialist will work in collaboration with the Program Oversight and Accountability TWG to ensure that quality of services across all HIV/AIDS services related performance monitoring and reporting systems are in place and periodic, reliable measures and indicators of program quality and impact are established. S/he will maintain a regular schedule of project visits to partner headquarters and field sites, recommending adjustment to program activities as appropriate. The specialist will collect and monitor QI project performance data on an on-going basis, and prepare progress reports for use within the CDC team and TWG, and others as needed; assess progress in achieving outputs and results and evaluate and assess activities as required. The Specialist will continually work to enhance the achievement of results by periodically reviewing the development context, results indicators, and activity implementation progress, identifying problem areas and suggesting solutions. Additionally s/he will monitor the financial management of assigned activities to identify appropriate and timely funding of activities; monitor program activities to ensure activities are in compliance with CDC financial regulations and report any financial discrepancies to the HICB Branch Chief.





QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education:
A Master’s degree in Public Health, Quality Health Management, and Health Systems/Admin is required.
Experience:
A minimum of Five years of progressively responsible, professional level experience in a public health-related area is required. Experience must have provided the opportunity for performing project design; program planning and/or implementation work in a quality improvement initiative and or diagnostic systems strengthening is required.
At least two years’ experience in development related work or related fields for international organizations, GOT organization or private sector institutions which include quality improvement and support is required.
Language:
Level IV (fluent) speaking and written communication in English and Kiswahili is required. (This will be tested)
Skills and Abilities:
Strong competency in computer applications to carry out management and statistical analysis. Ability to apply policy directives to activity design, implementation and monitoring and evaluation is required.
Job Knowledge:
A comprehensive understanding of quality improvement and diagnostic strengthening initiatives for HIV/AIDS, prevention, laboratory, SI and clinical services in the public sector is required as well as knowledge of development policies, principles, concepts, and practices especially as they relate to quality assurance of clinical and diagnostic services, and to how these relate to public health programs in Tanzania and the region is required.

APPLICATION INSTRUCTIONS:


Online application, click APPLY NOW
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