Supply and Procurement Officer, (NO-2) at UNICEF

SUPPLY AND PROCUREMENT OFFICER, (NO-2)

POSITION DESCRIPTION:

Supply and Procurement Officer, (NO-2), Dar es Salaam, Tanzania (For Nationals Only)

Apply nowJob no: 496215
Work type: Temporary Appointment
Location: Tanzania,United Republic
Categories: Supply/Logistics, NO-2
Background

The core strategy of the supply function within UNICEF Tanzania's country programme is to strengthen national supply chains and counterpart capacity development to ensure that the welfare of children and mothers is improved. In line with this strategy, the supply function also continue to focus on service delivery aspects through direct procurement and delivery against the request of the Government in specific areas, notably in support of health, nutrition, WASH and education related programme outputs. The annual procurement volume of goods and services averages US$ 10.5 million in UNICEF direct program support and US$60 million in procurement services. With US$ 60 million, the value of Procurement Services exceeds UNICEF's direct supply assistance and is an important mechanism to leverage resources for children. UNICEF continues to lead inter-agency procurement through joint Long- Term Arrangements and information sharing, supporting the office and other UN agencies operating in Tanzania.

The Office is therefore looking for a highly qualified TA Supply & Procurement Officer at NOB level to work with the Supply and Logistics Specialist and Procurement team to strengthen procurement, service contracting and technical support.

Purpose of the Position

Under the guidance of the Supply and Procurement Specialist, assists in the planning, procurement, and contracting of UNICEF's supplies and contracting processes, in support of the Country Programme.

Specific Tasks

Overall responsible for procurement of commodities and services, and monitoring of all upstream supply activities.
Develops and review procurement/supply plans of the Country Programme. Works closely with programme colleagues on forecasting. Provides technical advice on specifications/Terms of Reference, facilitating efficient procurement.
Establishes and maintains supply source and availability plans (offshore and local procurement). Proposes supply strategies (using category management) and actions decisions on offshore and local procurement.
Ensures development of appropriate evaluation criteria, solicitation, evaluation of offers, negotiation and formulation of contracts and long-term arrangements (LTAs) with suppliers and contractors.
Establishes appropriate processes adjusted to emergency (if relevant) and local context, while respecting UNICEF procurement principles and policies.
Maintains links with Supply Division on transnational shipments, deliveries, claims and appropriateness of supplies.
Conducts market research including supplier and partner/service provider's capacity assessments.
Ensure accurate evaluation of supplier performance on the basis of quality of services rendered, product acceptability and delivery record
Ensures continuous information on local sourcing and availability options, feeding into source and availability plans.
Corresponds with suppliers to confirm deliveries and feed/update into current delivery schedules in close liaison with logistics to ensure coordination of delivery.
Facilitates the establishment and maintenance of a system of contact with customs and immigration authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
Ensures preparation of supply status reports required for donor reports, budget reviews, programme analysis, annual reports, funding appeals etc.
Any other task as might be requested by supervisor.
Expected Deliverables

While the detailed deliverables will be fine-tuned and agreed upon with the incumbent, the following forms the broader areas of focus:

Offshore/International Procurement: Timely processing of Sales Orders and Purchase Requisitions in line with UNICEF procurement rules and regulation.
Contracts management: Timely review of Terms of References (TORs) for program service assignments and for administration services; timely processing of requests through competitive bidding process and the drafting and approval of services and works contracts.
Supply pipeline monitoring: Set up and maintain a viable supply pipeline monitoring system that informs programs colleagues on the status of their requests.
Procurement/supply files management: Review, set and maintain a viable filing system for easy audit and referencing.
Transportation of supplies: Viable transportation networks of UNICEF supplies are established and implemented. This includes setting up LTAs for local transportation of supplies.
Logistics staff capacity building: The capacity of partner logistics staff is strengthened through on the job training and coaching.
Reporting

The incumbent will be required to produce a monthly report covering all aspects of the agreed specific deliverables. In addition, regular reports will be needed as agreed with his/her supervisor, and these could be daily, weekly and bi-weekly.

Expected background and Experience

Education:

First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in supply chain management, procurement, contracting or logistics.

Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Supply Chain Management, Business Administration, Management, International Economics, Engineering, International Development, Contract/Commercial Law, or areas directly related to logistics operations or UNICEF programme areas.

Work Experience:

Minimum 2 years of progressively responsible professional work experience at the national and international levels in supply management.

Languages:

Fluency in English and Swahili.

Competency Profile:

1) Core Values

Commitment
Diversity and Inclusion
Integrity
2) Core Competencies

Communication (1)
Drive for Result (1)
Working with People (1)
3) Functional Competencies

Applying Technical Expertise (1)
Following Instructions and Procedures (2)
Leading and Supervising (2)
Planning and Organizing (2)
Technical Knowledge

Knowledge of Supply Management preferable in a developing country context.
Knowledge of public procurement principles and processes
Knowledge of procurement process from procurement planning to execution to contract management and administration, including procurement methods and tolls of god procurement practice
Knowledge of establishing strategic, long term and sustainable procurement arrangements
Knowledge of general principles and processes in risk management in procurement, including risk analysis and evaluation techniques
Knowledge of financial and legal implications in procurement process
Knowledge of category management
Technical knowledge of relevant products and services (e.g., vaccines, medical supplies, etc.)
Knowledge of relevant Information Technology software
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Applicants must submit an application letter with a completed UN Personal History Form available in UNICEF's website, and a curriculum vitae by 19 June 2016 11:55 PM (EAT). Only qualified applicants will be short-listed and notified further screening and interview. Only Tanzanian nationals should apply.


APPLICATION INSTRUCTIONS:

Online application, click APPLY NOW

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