Protocol Assistant at The US Mission

EMPLOYMENT OPPORTUNITY –

Protocol Assistant

CLOSING DATE OF THE POSITION: June 13, 2016

Vacancy Announcement Number: 16/110

OPEN TO: All Interested Candidates/ All sources

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 8; (Step 1- TZS 27,567,227 through Step 13- 41,350.847 per annum)

Not-Ordinarily Resident (NOR): FP- 6*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Protocol Assistant in the Executive Section.

BASIC FUNCTION OF POSITION

Conducts Mission protocol matters, such as preparing guest lists, coordinating events, preparing invitations, maintaining the Embassy contact data base, making appointments with government officials for the Ambassador and Deputy Chief of Mission (DCM) and other offices as directed by Front Office and drafts diplomatic notes. Provides protocol guidance and advice to Executive office and other Embassy staff when requested.

MAJOR DUTIES AND RESPONSIBILITIES:

Representational Events (manages all aspects of events to include):
35%

Assist the Ambassador and DCM in arranging official receptions, dinners, lunches and other social functions.
Prepare all invitations for the Ambassador and DCM, ensuring that all invitations are delivered in a timely manner.


Prepares and maintains a current Master Contact List:
30%

Maintains and updates the July 4 contact list.
Updates the Government of Tanzania/Zanzibar Contact List on a highest-priority basis when changes in Government occur.
Provides updated lists on a regular basis to all Embassy offices; periodically provides updated diplomatic lists to Embassy and Washington offices.
Ensures database is clear of errors/typos.


5%
Serves as the assistant to the Front Office by providing guidance and protocol-related liaison with Tanzanian officials and the local population.



10%
Makes appointments/translates for Ambassador/DCM, and drafts diplomatic notes, arranges appointments with government officials and follows up as needed.



5%
Assists with drafting routine correspondence, manages gratuities, greeting card lists and updates lists.



10%
Manage Diplomatic notes process for the Mission.



5%
Other duties as assigned.





QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education:
University degree in Business Administration, Law, Political Science or related field is required.
Experience:
A minimum of three years related experience is required.
Language:
Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. (This will be tested)
Skills and Abilities:
Proficiency in Microsoft Office applications (MS-Word, Excel, Power point and Data base) is required. (This will be tested).
Job Knowledge:
A thorough understanding of Mission organization and of Tanzanian economic, social and political scene is required.




SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE ORDER:
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
The candidate must be able to obtain the local security certification.


HOW TO APPLY:
Effective immediately only online applications will be accepted via DarRecruitment@state.gov

Universal Application for Employment (UAE) (Form Ds-174), which is available on our website.
Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
Copy of Passport, or National ID, or Resident/Work Permit.


EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
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