Monitoring & evaluation Specialist at UNDP



The Ministry of Water is implementing a project named “Securing Watershed Services Through Sustainable Land Management in the Ruvu and Zigi Catchments (Eastern Arc)” with funds from the Global Environment Facility (GEF) through UNDP. The project area is in the Uluguru and East Usambara Mountains of Tanzania. These mountains forests, which give rise to the Ruvu and Zigi rivers respectively, form part of the Eastern Arc mountains forest chain, and are amongst the most important catchment areas in the country. The objective of the project is to ensure that sustainable land management alleviates land degradation, maintains ecosystem services and improves livelihoods in the Ruvu and Zigi catchments; soil protection and control of erosion. The project has two components, the first is focused on building institutional capacity and strengthening coordination amongst Water Basin Boards and other relevant stakeholders, and the second on implementing practical sustainable Land Management (SLM) interventions to address land degradation in forests, rangelands and farmlands with the overall purpose of securing watershed services and improving livelihood for women and men living in poverty. The project will be implemented in the districts of Morogoro, Mvomero, Muheza, Mkinga, Korogwe and Tanga for a period of 5 years effectively from January 2016 to 2020. The Ministry of Water and Irrigation (MOWI) through UNDP wishes to engage the services of a Monitoring & Evaluation Specialist who will assume the overall responsibility and accountability for monitoring, evaluation, performance management and results reporting activities for the project.

Scope of Services

Under the guidance of the MOWI and the Project Coordinator in consultation with UNDP, the M&E specialist will provide M&E expertise in the development and implementation of the M&E Plan for the project, build capacities of staff and local partners and ensure that data quality standards are monitored, met and reported on a timely manner. This includes ensuring collection, analysis and reporting on sex-disaggregated and gender-responsive data. The M&E Specialist will lead in identifying M&E technical needs of the project and make appropriate recommendations to MOWI/UNDP and relevant partners cooperating with the project that ensures all planned outcomes and outputs are achieved and reported

The M&E specialist will report to the Director Water Resources through the Project Coordinator as well as to UNDP country office for all project’s substantive M&E related issues. S(he) shall from time to time report to the Regional Coordination Unit based in Addis, particularly during the project reporting to the GEF. The M&E Specialist will provide technical input to the implementation of activities with socio-economic bearing to achieve project outputs, and outcomes. Particularly, the M&E specialist shall ensure that all innovative activities are based on good socio-economic models and can be quantifiable to show the anticipated changes. The results of the project outputs and outcomes shall be captured, documented, and disseminated in technical reports and publications. Working with technical officers from relevant ministries, the M&E specialist shall be responsible for the implementation and quality control of project deliverables, particularly technical reports.

At the Country office level, the M&E Specialist will report directly to the Head of Programme through the Programme Specialist responsible for Environment and Natural Resources.

Duties and Responsibilities
In particular, the M&E Specialist will ensure that project activities and deliverables are based on best entrepreneur and socio-economic models available and that they can be delivered according to existing policies strategies and plans. Lessons generated shall be up-scaled under strategic partnerships with existing institutions/stakeholders. In summary, the key functions are as follows:

Lead development of and oversee the review of project level Monitoring &Evaluation (M&E) plan and associated work plans for each component/activity (as reflected in the project results framework);
Ensure that gender is mainstreaming into the M&E plan;
Develop TORs for M&E tasks to be carried out for consulting firms if need be (e.g. the design of surveys, studies, under the project and oversee the development of data collection tools and work of consultants. evaluations (mid-term/final evaluation), etc. by using a combination of quantitative and qualitative methods;
Lead the sourcing data and information for specific M&E needs directly from the partners PCU (such as budgets, staff capacity and other internal data) particularly for indicators not requiring a survey, and remember to include gender related considerations in all aspects of collecting, analysing and reporting;
Support technical work such as reviewing M&E methods, carrying out training needs, designing M&E and Impact Assessment tools and advising on M&E technical assistance requirement;
Ensure quality control of M&E outputs (e.g. surveys, or studies), including by contributing substantively to the design and field testing of the monitoring methodology;
Review, supervise design and implementation of the survey, participatory data collection methods and protocols, data verification techniques, and other technical evaluation and analytical tasks conducted under the project;
Review and provide advice related to the project results framework and indicators including development and maintenance of M&E database for the project Maintain a detailed knowledge of all relevant issues impacting the M&E area including keeping record on action taken related to adaptive management;
Ensuring mentoring and training of project team to foster capacity building on M&E knowledge and provide support to monitoring and evaluation missions conducted by different partners in the project.
The Monitoring and Evaluation Specialist ensures implementation of monitoring and evaluation policies and strategies including the timely delivery of the following responsibilities:

Participate in and contribute to the formulation of monitoring and evaluation frameworks for the GEF project, monitoring tools and processes including mainstreaming gender in all frameworks and tools;
Provide technical support to the project team to strengthen their monitoring and evaluation system/plan;
Update as necessary Monitoring and Evaluation plans, consistent with the UNDP/GEF M&E framework, in consultation with the MOWI and the National Project Coordinator;
Strengthen system and tools including training materials to train the MOWI team and other implementing partner’s personnel collaborating with the project and other on-site support;
Conduct assessment of the existing capacity in the field of M&E with gender consideration in mind, and lead the development of the implementation of a capacity development plan as per project document;
Contribute to project reporting progress on a quarterly basis and ensure problem solving through promptly instituting remedial actions;
Monitor constancies between planned and actual outputs and ensure any deviations are addressed and assist the project team in the identification of potential implementation problems and bottlenecks and recommend appropriate strategies to address them;
Contribute to strengthen the collection, analysis and reporting on sex-disaggregated and gender-responsive data;
Review the quality of existing data sources, the methods of collecting them and the degree to which they will provide good baseline data for mid-term and end of project evaluations; based on this review consult partners to develop approaches to address identified gaps;
Participate in preparation of Terms of Reference (TOR) for baseline, mid-term, and end-line surveys including methodology preparation and provide overall technical direction for conducting surveys as needed;
Identify and formulate lessons learned and document best practices from various studies to be integrated into project reports.
Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda;
Results-Based Programme Development and Management;
Building Strategic Partnerships;
Innovation and Marketing New Approaches;
Resource Mobilization (Field Duty Stations);
Promoting Organizational Learning and Knowledge Sharing;
Job Knowledge/Technical Expertise;
Global Leadership and Advocacy for UNDP’s Goals;
Client Orientation.
Core Competencies:

Promoting ethics and integrity, creating organizational precedents
Building support and political acumen;
Building staff competence, creating an environment of creativity and innovation;
Building and promoting effective teams;
Creating and promoting enabling environment for open communication
Creating an emotionally intelligent organization;
Leveraging conflict in the interests of UNDP & setting standards;
Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Fair and transparent decision making; calculated risk-taking.
Required Skills and Experience

Master’s Degree or equivalent in Socio-economics or Social Sciences with M&E related experience in the field of environment and natural resources management;
Additional qualifications in Agricultural Economics or Agri-business Management, Rural Development, Business Management, or related studies are desirable.

5 years of expereince in M&E related expereince in the field of environment and natural resources with Masters Degree;
7 years of post-graduate professional experience in M&E related experience in the field of environment and natural resources management or related sciences preferably in Tanzania including the following;
Extensive knowledge of monitoring and evaluation methodologies i.e. both quantitative and qualitative data collection, processing and analysis;
A strong background in environment and natural resources and having managed projects wherein systematic input, output and process data were collected and used to guide reporting of results
Knowledge of sampling techniques and questionnaire design
Solid experience in gender mainstreaming and collection, analysis and reporting on sex-disaggregated and gender-responsive data
Substantive knowledge of UNDP/GEF programming tools for planning, monitoring including general knowledge of the UNDP Practice Areas, particularly Environment & climate change would be an advantage;
Experience in designing and implementing M&E plans and trainings;
Experience working with and maintaining good relations with government counterparts and programme beneficiaries (e.g. development partners, CSOs and private sector representatives);
Demonstrate integrity by modelling the UN’s values and ethical standards;
Display cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Knowledge Management and understanding of decentralization process, gender responsive planning, budgeting and reporting;
Knowledge and experience in working with Government Institutions and Local government in Tanzania in the context of multi stakeholder programmes
Demonstrated experience in supporting participatory, community based initiatives involving various vulnerable groups including women, men, youths (boys and girls) groups;
Knowledge of approaches and tools for capacity development in support of national and local partners in undertaking monitoring and reporting;
Knowledge and experience in documentation of progress reports and tracking of best practices.
Research and analytical skills
Understanding of UNDP/GEF reporting procedures an added advantage;
Demonstrated record in building effective multi-stakeholder partnership at local level;Build strong relationships with clients, focuses on impact and result for the client and respond positively to feedback;
Consistently approach work with energy and a positive, constructive attitude;
Demonstrate openness to change and ability to manage complex tasks;
Lead teams effectively and shows mentoring as well as conflict resolution skills;
Demonstrate strong oral and written communication skills.


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