VOCATIONAL EDUCATION AND TRAINING AUTHORITY
The Vocational Education and Training Authority (VETA) is an autonomous Government Agency established by the Act of Parliament Cap 82 R. E. 2006 VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization.
The Authority is looking for a qualified, competent, and dynamic and committed Tanzanians to fill in the vacant: post:
Job Title: Head of Procurement Unit
Reporting to: Director General
a) Job Purpose:
To cost effectively, coordinate, monitor and control procurement activities of the organization by effectively plan and implement supplies functions based on the Public Procurement Act No.7 /2011 and VETA Regulations in order to timely put into effect VETA Corporate Plan.
To Formulate and guide the use of procurement policies, systems and procedures through interpreting Public p pun Procurement Act No.7 /2011 for the purpose of proper utilization of financial resources.
Provide procurement consultations to Zonal offices and VETA centres through instructions discussions, seminars and meetings in a view to internalize the procurement procedures.
Formulate a price data bank by going through pricelists of various items obtained through surveys/quotations in order to have updated pricelists.
Preparing advertisements of Tender opportunities and contract documents and issuing approved contract documents with reference to VETA Procurement Guidelines in order to facilitate appropriate tendering procedures.
Enforcing quality, quantity and cost requirements of goods to be purchased by liaising with senior supplies officer with a view to advice management on the best alternatives.
Facilitate and coordinate clearance and forwarding of goods from abroad through timely attendance of shipping documents in order to avoid damages/loss and demurrage charges.
Coordinate and control the recording of VETA Assets through coding exercise and stock taking for future reference and use.
To monitor and control purchasing, storage and distribution of goods according to activity based budge in order to fulfill requirements of each respective department.
Prepare quarterly' and annual reports on procurement implementation through. compilation of departmental,
Regional and Centres reports in a view to evaluate the degree of achievements and take necessary improvement measures.
Critical result area
Provision of proper procurement management by developing systems for effective and strict control;
Accurately and timely purchase and distribute assets as per the requirements;
Produce precise procurement reports which satisfies Public Procurement Act and VETA guidelines.
Job holder is required to provide professional services and integrated services to the departments, Regional, centres, suppliers and other stakeholders.
Job holder is required to know understand the Public Procurement Act No.7/2011 and its Regulations.
The post is accountable for Coordinating procurement policies, systems and procedures;
Knowledge and skills requirement:
Form VI with credit
Master's Degree in Material Management from the University Holder of Certified Procurement and Supplies Professional (CPSP) by Procurement & Supplies Professionals and Technicians Board (PSPTB) or an equivalent qualification. Registered with the Procurement & Supplies Professionals and Technicians Board (PSPTB).
Relevant pre-job experience
Nine (9) years working experience
Ability to use it equipment such as computers.
Should be able to apply scientific and procurement principles to solve procurement professional problems and advice the authority accordingly.
Must be able to plan, organize and control the procurement activities and overall objectives of the Authority.
High level of tact and diplomacy required to express procurement matters. High level of literacy is required in order to prepare reports, tender documents and budget.
Should be able to apply scientific and accounting formulae;
Responsibility for resources.
Monitor and control financial resources of about 20 billion, which could result to lose in billions if procurement rules are not followed.
The job requires interaction at very high level of Directors.
Environmental and other features
Working Conditions - Normal Office working condition.
Physical efforts: Light physical exhaustion associated
With sedentary work.
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