Career Opportunity at ICAP - Tanzania

DIRECTOR OF FINANCE, ADMINISTRATION AND COMPLIANCE 

POSITION DESCRIPTION:

Dailynews,20th June 2016

ICAP
Columbia University
Mailman School of Public Health

CAREER OPPORTUNITY
ICAP at Columbia University is an international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world.
In partnership with the United States Centers for Disease Control and Prevention (CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs.

ICAP, in partnership with the Ministry of Health (MoH) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in Tanzania. In addition to providing important programmatic information to the MoH and relevant stakeholders, this assessment of the HIV program is of great value to HIV researchers and public health experts around the world. With that portfolio, ICAP MSPH Tanzania LLC is looking qualified candidate to the following position:

Job Title: Director of Finance, Administration and Compliance
Reports to: Country Director
Location: Central Office Dar es Salaam


Overall Core Responsibility:
Under the supervision of the Country Director, the Director of Finance, Administration and Compliance will oversee the overall financial functions, grants management as well as office management duties of the project offices. Under the supervision of the Country Director, the Director of Finance, Administration and Compliance will be responsible for ensuring that financial management is conducted according to CDC, US Government and ICAP regulations, standard operating procedures, and good business practices.
The Director of Finance and Administration will provide overall direction to all Financial and Administrative aspects of one of the premier HIV/ AIDS care and treatment organizations and research and surveys within Tanzania. Manage and oversee an organizational annually including the management and oversight of sub-contracts. Work in close collaboration with US governmental funders such as the Centers for Disease Control (CDC) and USAID while maintaining in-depth knowledge of USG funding rules and regulations. Responsible for the delivery of human resources services, expenditure analysis, financial reporting, administration, legal advice and compliance with US Gov assurance.
Specific Responsibilities:
As well as with relevant in-country USG representatives to address issues related to ICAP budget development and financial reporting requirements.
Oversee all project-specific financial planning, budgeting, and reporting
Lead the development of the annual Expenditure Analysis for the US Government and other donors.
Produce financial reports for donors and HQ, liaise with the several departments of New York HQ handling Finance,
Compliance, Human Resources, Information Technologies, Contracts and Grants and Strategies & Partnerships.
Handle all procurement and contracts in accordance to local and US Government regulations.
Prepare accurate project budgets, track expenses, ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USG and headquarters' financial and accounting procedures
Apply detailed financial reporting and project cost reimbursement processes in accordance with established office financial systems
In collaboration with the Senior and Project Finance Managers, supervise , all sub-grants to local grantees ensuring sub-awardees' compliance with all required financial and administrative reporting

Provide guidance and support, in collaboration with ICAP NY, for contracts development and management
In collaboration with the Country Director ensure that funder resources are appropriately directed to project priorities and are in line with project work.
Estimate upcoming cash needs and accrue expenditures, as appropriate
Issue and collect project advances as per ICAP Operations Standards
Obtain authorization for and pay local costs •
Reconcile bank accounts and field advance accounts each month
Record all financial transactions into an approved ICAP Field Expense Accounting System (QuickBooks), and submit the Field Financial Reports on monthly basis and on time
Maintain through documentation of all field financial transactions according to the ICAP and USG regulations
Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders, and shipping receipts
Develop and apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls
Maintain current standing with all mandated tax and registrations, including submission, of payments and required reports
Ensure the country office is exempted o'r reimbursed for VAT paid from the goods and services purchased according to the signed memorandum of understanding and Tanzania VAT regulations
Execute all approved, payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of Tanzania, as well as with ICAP and funder regulations
Assist in the preparation and management of project budgets and pipeline expenditures'
Process country activity travel advances and travel claims (TBERs) and work with country program staff to resolve accounting related issues
Process local payroll and benefits and administer benefits plan
'Ensure timely financial reporting to ICAP NY and CDC in-country officials

Essential Qualifications and Experience:

Master's degree in Finance and Accounting or ACCA/CPA certificates
Minimum of 10 years of experienced in Financial, Accounting and Administrative Management and programed project management including negotiating with senior governmental officials and ministries, budget development and management, liaison with US Government officials, grant and sub-contract management
Demonstrated senior level of experience of 5 years of working in management of USG fu~ded projects of at least $5 million dollars as annual budget.
Demonstrated a high level of skills in writing proposal and budget development and minimum working experience of 5 years
Senior experience in starting up and closing of US Government funded projects: Financial Reporting, Closing Process,
Disposition Plans, Sub agreement transitions and closing.

Required Knowledge and Skills:

Must be a registered member into the Professional board of Accountants in Tanzania.
Advanced knowledge of QuickBooks Accounting software and ability to record the accounting transactions in the system and its interpretations
Demonstrated high level of financial statements interpretation and able to make any adjustment of required
High-level computer skills, including ability to rapidly process and analyze information using the following: MS Excel,
MS Word, Power point presentations .
Ability to understand and interpret the local Tanzania laws and regulations
Excellent written and verbal communication skills in English and Kiswahili,
Must have leadership skills with strong, analytical, supervisory, and management skills
Excellent interpersonal, multicultural and team-building skills
Physical-ability requirement
Ability and willingness to travel to remote areas in Tanzania or abroad, as well as travelling overseas
Ability to work effectively with different levels of professional cadres


APPLICATION INSTRUCTIONS:

Applicant should send their application letter and CV by August 1st 2016 to Human Resource Manager with a subject Director of Finance and Administration through 

icap-tz-hr@columbia.edu

Please do not attach any certificates. Only shortlisted applicants will be contacted.
NOTE: This is a local hire position and the successful candidate will be employee of ICAP in Tanzania and subject to the local terms and conditions of employment which includes a competitive salary and benefits package. Tanzanians or permanent residents are only eligible to this position.

ICAP is an equal opportunity employer;
Women and people living with HIV I AIDS are encouraged to apply
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