Filllng & Record Management at AAR Insurance (Tanzania) Limited

AAR Insurance (Tanzania) Limited is a subsidiary of AAR
Holdings which is the largest and most successful private
.,surance company in East Africa. In Tanzania its Head
Office is in Dar es Salaam and branches are in Arusha and
AAA Insurance Tanzania Limited offers equal employment
opportunities to qualified men and women .
In line with our corporate objective of constantly reviewing
and enhancing our key performance areas we wish to
engage the following person:
Filling & Record Management (1 ·Post)
Purpose of the Position:
• design and develop filing system and records
classification schemes
• establish records retention and disposal schedules
• manage the changeover from paper to electronic
records management system
• Manage Company Administration issues.
The Successful candidate will be based in Dar Es Salaam
and will report to Financial Controller
Duties and Responsibilities.
Filling & Record management
• Create a filing system for maintaining and updating
company records.
• Code files for proper placement.
• Retrieve files or any other document when needed
especially in auditing and other investigations.
• Create new entries as needed.
• Log all files that are removed, return accordingly and
maintain dispatch
• Clean, lock and maintain filing room at all times.
• Ensure files are accessible and no materials in file are lost.
• Take payment vouchers/ cheques from finance to
signatories for signing.
• Ensure that all documents are returned and filed
• Be able to explain filing system to others
Procurement duties;
• To arrange for the supply allocation of office equipment
and supplies, materials, as required by the Department.
• To ensure that goods purchased are to specification in
terms of quality, quantity and delivery and to advice on
those suppliers who fail to meet specifications.
• Prepare and maintain purchasing records, reports and
price lists.
• Signing, reviewing and receiving goods from supplier.
• Ordering and monitoring office kitchen supplies
• Overseeing electricity payment and supply of electricity
Ensure and maintains companies supplier lists and
update from time to time.
Admin Duties;
• Overseeing operations and maintenance of generator
• Maintenance of office buildings: Fumigation, A/C, lights,
toilets etc
• Management of office cleaners to ensure office is well
kept at all times
• Managing water and utilities issues
• Managing the transport/ Tallying the mileage of the
Level Of Education & Experience
• University Degree /diploma in records management
and archiving.
Other Competencies
• Speed and accuracy & flexibility
• Team spirit and can work under pressure
• Thorough coordination of issues
• Fluency in English and Kiswahili
Applicants are requested to enclose a detailed CV together
with copies of relevant testimonials and send to the:
Human Resources Manager
AAR Insurance (Tanzania) Ltd
PJot # 74,I Serengeti Rd/Warioba Str Off Mwai Kibaki
Rdl Mikocheni
P.O. Box 9600
Dar es Salaam
Or by mail to
The deadline for submitting applications js close of
business Tuesday 24th May 2016

SOURCE: The Guardian 19, May 2016
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