Employment Opportunities at The USAID Tanzania

Vacancy Announcement Number: 16/098

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 7 (Step 1- TZS 20,749,869 through Step 13- TZS 31,124,793per annum)
Not-Ordinarily Resident (NOR): FP- 7*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.


The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Administrative Assistant at the United States Agency for International Development (USAID). 

BASIC FUNCTION OF POSITION 

The Administrative Assistant will manage office support operations and provide administrative and financial management support to the Contracting Office. Key position elements include: secretarial support to the office; financial monitoring of individual activities; coordination of logistics for the Contracting Office Team, their Contracting activities, and management and processing of all associated forms and data.



MAJOR DUTIES AND RESPONSIBILITIES:

(25%)
Perform secretarial and administrative support functions for The Contracting Office Team, including: screening of incoming telephone calls and visitors; filing; receiving and controlling incoming correspondence; preparing and finalizing office correspondence and work (e.g. letters, memos, cables, reports, forms, etc.); locating and assembling information for reports and briefings; arranging travel and preparing associated documentation for the office staff, maintaining stock of office supplies and liaising with GSO for necessary repairs, preparing time and attendance sheets for Contracting Office staff, travel arrangements, making appointments, etc.
(25%)
Works in liaison with the Controller's, Strategic Planning & Program Support and Executive Offices to provide oversight of the Contracting Office budgetary and procurement actions. Responsible for monitoring of overall Contracting Office budgets and tracking of activity expenditures and preparing 1034s and other government form.
(10%)
Coordinates logistical organization of Contracting Office workshops/seminars/ conferences for partners and clients (e.g. venue, transportation, invitations, facilitation, etc.); records and prepares minutes/reports of events as required.
(10%)
Manages and maintains office filing systems according to the Procurement Executive Bulletin (PEB) No. 05-2006, makes recommendations for reorganization or addition of files, keep track of incoming and outgoing files and assignments and ordering of supplies, distribute copies of awards to the concerned parties as per the current regulations.
(10%)
Drafts routine correspondence for the Contracting Office Team, responding to incoming correspondence on own initiative, and when appropriate. Designs tools for monitoring and managing Contracting Office team, examples include flex time & training matrices etc. Maintains Contracting Office's calendar and reminds the CO Team of important engagements as required; correspond with Implementing Partners/Contractors to obtain DUNS Numbers and other such documentation requirements (others such as certifications) to assure the file completeness.
(10%)
Management and processing of Contracting Office training data and plans. Post procurement data into Electronic Procurement Information Collection System (EPICS); do simple Procurement Modifications; be cognizant of Global Acquisition and Assistance System (GLAAS) and other similar upcoming procurement changes.
(10%)
Performs other duties as required.




QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education: 
Completion of Secondary School coupled with two years of professional training in Office Administration, secretarial or related field. Accounting and computer qualifications are required.
Experience: 
Three years of relevant professional experience. Demonstrable (minimum two years) competence in the fields of office administration, secretarial and basic accounting is required. The incumbent is able to organize meetings and conference logistics. is required.
Language:
Level IV (fluent) in English and Kiswahili (writing, reading and speaking) is required. (This will be tested)
Skills and Abilities: 
Good interpersonal skills and ability to work well with a wide range of individuals and groups. Proficiency with Microsoft Office suite (Word; PowerPoint; Excel: etc). Computer typing proficiency is required. (This will be tested).
Job Knowledge: 
Familiarity with computers/data processing and basic accounting is required.




SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE ORDER: 
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
The candidate must be able to obtain the local security certification.


HOW TO APPLY: applicants must submit the following documents to be considered:

Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Copy of Passport, or, National ID, Resident/Work Permit.


WHERE TO APPLY: 

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
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EMPLOYMENT OPPORTUNITY: Development Assistance Specialist – Data Analysis

CLOSING DATE OF THE POSITION: June 10, 2016

Vacancy Announcement Number: 16/097

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 10 (Step 1- TZS 49,443,118 through Step 13- TZS 74,164,666per annum)
Not-Ordinarily Resident (NOR): FP- 5 (steps 5 through 14)*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.


ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Development Assistance Specialist – Data Analysis at the United States Agency for International Development (USAID).


BASIC FUNCTION OF POSITION

The purpose of the position is to translate data into meaningful information that can inform decisions for improving program performance. The basic functions of the position are: to study datasets used (or that could be used) by the Health Office and the Mission; determine data needs of and produce reports for key users (e.g. Contracting Officer Representatives /Agreement Officer Representatives (AORs/CORs), Technical, Project Management and Development Office (DO) Team Leads, and senior management); coordinate analytical tasks with others; and participate in other monitoring and evaluation activities, as needed. The primary technical areas of focus for the incumbent will be HIV and AIDS, malaria, tuberculosis, family planning, nutrition, and maternal and child health. In HIV-related activities, the incumbent will work within the Interagency Strategic Information Team, comprising specialists from the Centers for Disease Control and Prevention (CDC), the Presidents Emergency Plan for AIDS Relief (PEPFAR) Coordinating Office (PCO) and USAID. In addition to playing a consultative role within USAID, the incumbent will also be a key contributor to strengthening the capacity of information systems within the Government of Tanzania by providing technical assistance in key health programs.


MAJOR DUTIES AND RESPONSIBILITIES:

Data Analysis 
35%
There is a significant amount of data being entered and stored in existing USAID, PEPFAR and other USG data management platforms. However, there is insufficient attention being given to routinely examining this data to identify and interpret patterns and trends, to understand anomalies in the data, and to consider the implications for program performance. The Development Assistance Specialist (Data Analysis)analyzes this existing data but also gather information from additional sources that might help the Health Office and Mission to better understand the situation being examined. During the research, s/he might seek out experts in the Government of Tanzania and donor community to more fully understand what is being examined and to consider other data sources and analytical solutions as needed.
Results Reporting 
25%
The Development Assistance Specialist (Data Analysis)communicates the results of analysis to decision makers and others affected by the results. S/he designs reports and use tools that can help the various target audiences to easily digest the data, such as statistics, graphs, images and lists. S/he distributes the report via shared software, email, chat, or online or a face-to-face meeting presentations. In the reports, the Development Assistance Specialist (Data Analysis)offers potential solutions to data gaps.
Collaboration and Coordination 
20%
The Development Assistance Specialist (Data Analysis)works closely with counterparts in USG agencies, in key implementing partners, in the donor community and in GOT agencies to ensure optimal coordination, harmonization, and alignment of data collection activities, databases and reporting. S/he operates as a member of the USAID CCIR team in the pursuit of integrated databases across technical and program support offices.
Data Management 
15%
While most USAID activities have well-established data management platforms and databases, the Development Assistance Specialist (Data Analysis)may be requested to offer suggested improvements. In addition, there may be need to export data into different formats for local needs and analysis. S/he may be requested to collect additional data using a variety of methods, such as data mining and hardcopy or electronic documentation study. S/he provides advice on methods to collect, analyze and manage data to improve data quality and the efficiency of local data systems. As needed, the Development Assistance Specialist (Data Analysis) supports the M&E Specialist in data cleaning and management of DATIM.
Training and Coaching 
5%
The incumbent develops relationships with relevant staff to help them interpret data and reach conclusions. The Development Assistance Specialist (Data Analysis) conducts group training and one-on-one coaching of USG colleagues and implementing partners in new data collection procedures, protocols or analyses as needed. As appropriate, this will be extended to implementing partners and GOT counterparts.




QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

Education: 
A Bachelor’s degree or the host country equivalent in a social science, economics, mathematics, statistics, health science, or similar field relevant to data analysis is required.
Experience: 
A minimum of five years of job-related experience in data management and analysis is required.
Language:
Level IV (fluent) in English and Kiswahili (writing, reading and speaking) is required. (This will be tested)
Skills and Abilities: 
Strong knowledge and ability to use spreadsheets (e.g. Excel), databases (e.g. Access, CSPro), and analysis packages (e.g. SPSS, SAS, R). Experience in GIS is required. (This will be tested).
Job Knowledge: 
The candidate will be knowledgeable about how organizations work and know how to get things done through formal and informal channels. The candidate must have knowledge to successfully communicate with management and users to create systems that meet organizational needs and gain adoption of those systems. Previous experience conducting quantitative data analysis is required.




SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.

HIRING PREFERENCE ORDER: 
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
The candidate must be able to obtain the local security certification.


HOW TO APPLY: applicants must submit the following documents to be considered:

Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Copy of Passport, or, National ID, Resident/Work Permit.


WHERE TO APPLY: 

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam


EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
See More details here
Source: The Guardian 27 May 2016
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Vacancies at G4S Tanzania: Source: Mwananchi 27th May 2016
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