New Jobs at Kilimo Trust


Job Title and Grade: Accounts Assistant – Tanzania

Job Grade: KT6
Unit of Service: Finance and Administration Unit
Reports To: Finance and Administration Officer – Tanzania
Direct Reports : Drivers, Office Assistants and Interns in
Finance & Administration unit
Employment Category: 3 Year Renewal Contract
Purpose of the Job:
To provide financial and administrative support to the Finance and Admin Officer Tanzania Program to implement project’s activities related to achieving the objectives stated in the project document and the agreement by following management guidelines and administrative and financial rules.
 Provide administrative support to Finance and Admin Officer,
 Maintain office equipment, materials and properties,
 Keep records of the office supplies, materials and equipment,
 Maintain office premises to provide good working environment,
 Ensure that sufficient water and electricity supply is available in the office and telephone/ internet lines are functional,
 Ensure safety and quality of office supplies, materials, equipment and physical facilities,
 Manage vehicle movement and arrange for vehicle servicing, maintenance and regular check up,
 Arrange venue for the seminars and meetings; and provide logistics support,
 Correspond on the various administrative matter,
 Keep liaison with the bank and other government institutions,
 Maintain and update the Project Office filing system,
 Ensure the office mailing system is effectively functioning,
 Ensure office security system is effectively functioning,

2. Finance
 Collect invoices/bills and make payment ensuring the prevailing financial rules and regulations of the project
 Keep financial documents and records to meet the organisational and project requirements,
 Assist Finance and Admin Officer in reporting to Kilimo Trust on the financial performance on periodic basis,
 Assist in operating the bank account(s), prepare drafts and arrange for bank transfers against the payment of services and supplies as necessary,
 Calculate any relevant taxes and deduct from the source while making payment,
 Make advance payment of travel allowance, per diem and travel advance,
 Reconcile bank accounts and report to the Finance and Admin Officer,
 Providing status of budget and expenditure on quarterly basis or as and when required,
 Keeping project staff aware and informed of changes to accounting system/structure/ procedures through training/presentation,
 Assist in purchase of the supplies, materials, equipment and physical facilities,
 Assist in the process of financial and project annual audits and;
 Other responsibilities as directed by Finance and Admin Officer.
Educational Qualifications and Experience Required
 Part qualification from a recognised professional Accountancy Body.
 Bachelor's Degree in Finance, Accounting or Business Studies with 2 years experience in Administration and Finance areas with local or international Non Governmental Organization.
 Scored A in mathematics O’ level(Compulsory)
 Good communication skills, working experience on computer software and good command in written and spoken English
 Able to handle office correspondence independently
 Willingness and enthusiasm for working with rural and vulnerable communities living in remote areas of the country.

How to apply:

Send your cover letter,resume and copy of your documents to ; and
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