Senior Administrative Officer at Aga Khan University


Tanzania Institute of Higher Education

AKU-TIHE invites applications for the following position, based in Arusha, Tanzania:

Senior Administrative Officer

The Senior Administrative Officer will work closely with the Director of Construction to provide effective administrative support to the Facilities Planning team in Tanzania and coordinate and facilitate all administrative aspects of the team including, as a priority, document and consultant management, meeting logistics and internal/external communication, and scheduling, and, as a support to existing resources in office management, travel, accommodation and transport arrangements.

Your responsibilities being;
Maintain all documents and information management
Organizing meetings chaired by members of the Facilities Planning team
Facilitating Internal and external communication 
Priorities work in order of importance, deadlines etc
At times work extra hours to meet deadlines
Ensure that the design and construction of the Arusha campus is well coordinated – provide support to all team members including following up on action items, reviewing reports and other deliverables, archiving documents, and maintaining order in the project files.
Quickly determine whether a deliverable is appropriate given the action item defining it, file it appropriately, and ensure that any follow up is handled in good time
Support with travel and accommodation (Local and international)
Support with team reimbursements
Support with requisition of stock items and stationery 
Support with requisition of stock items and stationery 
Support with petty cash management 
Support with organizing activities in the Facilities Planning office 
Skills, Qualifications and Experience
Degree in Secretarial/Office Management required; bachelor’s degree preferred.
At least 5 years work experience in a senior administrative/coordination role
Computer literacy is mandatory with experience of applicable software programs including all parts of Microsoft Office; willingness to train to become administrator for the office’s document management system
Fluency in English and Kiswahili required
Strong interpersonal and public relations skills
Ability to relate well with internal and external staff
Superior organizational and management ability
Demonstrated initiative.  Ability to set priorities and work effectively with minimum supervisior
Act as a role model for other administrative staff in the institution. 
Promote personal and professional development
Able to work flexible/long hours if and when required
Strong written and verbal communication skills

Please send your application package which should include; an application letter, an updated CV and testimonials, including the names, postal and e-mail addresses, telephone/fax numbers of three professional references, addressed to the 
Human Resources Office, 
AKU - TIHE P.O. Box 125, 
Dar es Salaam; 
Fax (+255) (0)22 2150875 or email hr.tihe@aku.edu. 
Only short-listed candidates will be contacted. For further information, please visithttp://www.aku.edu

Applications close: 4th March 2016

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