Head Of Finance & Operations at ADD International

HEAD OF FINANCE & OPERATIONS

ADD International
Application Deadline: Feb 22, 2016
Position Description:

HEAD OF FINANCE & OPERATIONS TANZANIA

Salary TZS 3,000,000 – TZS 4,176,200 (Depending on Qualifications and Experience)
Location Dar es Salaam, Tanzania
Reports to Country Director – Tanzania
Applicants must be Tanzanian citizens.
​ADD International is seeking a highly motivated and results oriented individual with significant management and financial accounting experience to lead the finance and operations departments of our Tanzania Programme. The successful candidate will be responsible for overseeing financial management, HR Administration, IT and Office Administration for ADD International – Tanzania..

The ideal candidate will hold a university degree in accounting, finance or a related field and have significant experience and knowledge of strategic planning as well as managing finance and accounting functions in a complex organisation.

ADD International - Tanzania welcomes applications from people who identify themselves as disabled people and guarantees interviews to those who meet our minimum criteria.

KEY RELATIONSHIPS.

Internal: Country Director, Country Management team, International Director of Finance and Operations

External:Audit & Tax advisors, Legal advisors, Bankers, IT support providers

KEY TASKS.

MANAGEMENT AND COMPLIANCE (20%).

·       As a Country Management Team Member, provide clear inspiring leadership that embodies ADD International’s core values

·       Under the supervision of the Country Director, ensure that individuals and teams are aligned to effectively deliver the ADD International - Tanzania strategy

·       Develop systems to ensure the development of high performing teams through effective performance management and continuous development of individuals and teams throughout ADD International – Tanzania

·       Ensure financial, HR and administrative policies and procedures are rigorously applied and reviewed as necessary

FINANCE AND GRANT MANAGEMENT (45%).

·       Lead ADD International – Tanzania budgeting and forecasting processes and ensure implementation of full cost recovery for all grants and contracts

·       Responsible for monitoring the cash flow into and out of the ADD International – Tanzania bank accounts and submit cash requests to the UK office as needed in order to maintain liquidity requirements

·       Produce regular financial and management information to meet the needs of budget holders, the country management team and other stakeholders

·       Work closely with colleagues in country and outside to develop funding proposals and budgets

·       Lead on financial reporting to donors and donors’ compliance

Work closely with colleagues to assess the financial capacity of partners, develop appropriate sub granting agreements and review subsequent financial reports
Responsible for ensuring that ADD International - Tanzania is compliant with all in country statutory requirements and meets all its obligations to the local authorities
Responsible for devising and adopting an effective and proportionate financial control framework to manage financial and operational risk
Actively promote and implement Value for Money strategies across ADD International – Tanzania and participate in ADD’s VFM working group
Maintain appropriate accounting records and processes to meet all statutory and funder requirements and ensure that financial information is timely, accurate and complete
Responsible for keeping the data up to date in a timely manner in the organisation’s financial accounting software (PSF)
Provide support to those with budget management responsibilities to help them discharge their responsibilities effectively
Conduct internal audit visits to other ADD International country programmes as required
Any other duties which contribute to the smooth running of the ADD International - Tanzania office which are delegated by a senior authority
HUMAN RESOURCES ADMINISTRATION (15%).

·       Responsible for providing oversight of ADD International - Tanzania Human Resource policies and procedures to ensure that ADD’s staff are effectively managed and developed.

·       Ensure that adequate HR records are maintained and document all key decisions in line with best practice and statutory requirements.

·       Responsible for devising and implementing an appropriate performance review system for ADD International – Tanzania in conjunction with the Country Director

·       Provide support to those with line management responsibilities on HR issues

ADMINISTRATION (15%).

§  Responsible for ensuring a safe working environment for all those working for and with ADD International

§  Oversee the operation of the IT infrastructure and ensure that there is an effective IT and telecommunications system in place

§  Conduct a risk review of key funding contracts and present the results to the country management team and the Director of Finance and Operations

§  Ensure that ADD International - Tanzania seeks appropriate, timely professional and legal advice whenever required

§  Ensures that there is an effective insurance programme in place to manage agreed risks

GOVERNANCE (5%).

§  Ensure all ADD International – Tanzania registrations are up to date with the relevant authorities

§  Responsible for creating an effective framework of internal policies and processes that support effective delivery of ADD’s mission, consistent with the organisation’s values

§  Support the ADD International Company Secretary/Director of Finance and Operations in performing the relevant governance duties

§  Prepare and submit all statutory reports for ADD International - Tanzania in a timely manner in line with relevant accounting frameworks and protocols.

§  Responsible for ensuring efficient audits of ADD International - Tanzania

THE IDEAL CANDIDATE.

QUALIFICATIONS.

Essential

§  University Degree in Accountancy or financial management

Desirable

§  Membership of a reputable accountancy body

§  Master’s Degree in a relevant area

EXPERIENCE

§  Significant experience of working within Senior Management teams

§  At least Three years’ experience in finance, HR and admin management for an NGO

§  Extensive experience in preparing and managing significant budgets with diverse streams of income and expenditure

§  Extensive experience in working with computerised accounting systems, preferably PS Financials

§  Experience in designing and delivering Finance, HR and Administration policies and systems

§  Experience in supporting and training staff

§  Experience in analysing financial data and communicating to non-finance staff

Desirable

§  Knowledge and working experience with Comic Relief, USAID, EU, DFID and other donors

§  Experience in effectively managing and implementing change

§  Experience of working with consultants and professional advisors

§  Experience of working in an international or multi locational environment

§  Experience in IT networking and maintenance

SKILLS/ABILITY

Essential

§  Excellent verbal and written

§  Communication in English and Kiswahili

§  Ability to quickly develop and foster relationships with positive outcomes

§  A team player with a confident manner and a professional, flexible, positive, calm and resilient approach

§  Competent with MS Office - Word, Excel, PowerPoint and Outlook

Desirable

§  Strong negotiating skills

§  Ability to work evening and weekend hours when necessary

Application Instructions:

This vacancy does not meet the minimum requirements for work permit recruitment therefore we can only accept applications from people who are currently eligible to work in the UK.

Interested applicants should send the following attachments by email:

§  Their CV (max 3 pages)

§  Letter of motivation (max 2 pages), please state your current or most recent salary

§  Completed equal opportunities form

§  The names, contact numbers of 3 referees (please state if you are not happy for them to be contacted at this stage)

Please send the information by email to recruitment@add.org.uk Mark your email subject as 'Application for the Head of Finance and Operations - Tanzania'

If you need an accessible format please contact our HR department on +44 1373 473 064 or email recruitment@add.org.uk

The deadline for applications is 9am UK time on Monday 8 February 2016. Initial telephone interviews will be held during the week of 15 February 2016, with face to face interviews the week of 22 February 2016.

EQUAL OPPORTUNITIES.

We are keen to promote strong principles of equality and diversity and would welcome applications from all backgrounds. Disabled people are strongly encouraged to apply.
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