Employment Opportunities at The United Nations

EMPLOYMENT OPPORTUNITY
Job Title: Finance Associate

Location: Dar es Salaam, TANZANIA
Application Deadline: 25-Jan-16
Additional Category: Sustainable Development and Poverty Reduction
Type of Contract: FTA Local
Post Level: GS-6
Languages Required: English
Starting Date: (date when the selected candidate is expected to start) 01-Apr-2016
Duration of Initial Contract: One Year
Expected Duration of Assignment: One Year Renewable

Background

As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact;

Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team;

Under the guidance and supervision of the Operations Adviser (RCO), the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations;

The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.


Duties and Responsibilities

• Administration and implementation of RCO activities;
• Administration of RCO budget and functioning of the optimal cost-recovery system;
• RCO accounting and administrative support;
• Facilitation of knowledge building and knowledge sharing.

Ensures administration and implementation of RCO activities, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;
• Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;
• Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

Provides effective support to administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Presentation of information for formulation of RCO work plans, budget, proposals on implementation arrangements and execution modalities.Entry of data of new grants into Atlas in the form of Annual Work Plan (AWP), monitoring of the status;
• Accuracy verification of Combined Delivery Reports;
• Implementation of the control mechanism through monitoring of budgets preparation and modifications;
• Tracking and reporting on mobilized resources;
• Preparation of reports;
• Assist in the preparation of cost-recovery bills in Atlas for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.

Accounting and administrative support to RCO focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports; preparation of PO and non-PO vouchers;
• Maintenance of the internal expenditures control system which ensures that vouchers processes are matched and completed, transactions are correctly recorded and posted in Atlas;
• Timely corrective actions on erroneous data in Atlas.Presentation of thoroughly researched information for planning of financial resources of the RCO, reports containing analysis of the financial situation.

Ensures facilitation of knowledge building and knowledge sharing in the RCO focusing on achievement of the following results:

• Systematic gaining and sharing of knowledge and experience related to programme management;
• Organization of trainings for the office staff on programme/operations related issues;
• Synthesis of lessons learnt and best practices in programme finance;
• Sound contributions to knowledge networks and communities of practice.


Competencies
Functional Competencies:
Building Partnerships:
Maintaining information and databases

• Tracks and reports on mobilized resources.

Promoting Organizational Learning And Knowledge Sharing:
Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things;
• Identifies and communicates opportunities to promote learning and knowledge sharing.

Job Knowledge/Technical Expertise:
Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position;
• Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting);
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:
Presentation of information on best practices in organizational change

• Documents ‘best practices’ in organizational change and development within and outside the UN system;
• Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems:
Data gathering and implementation of management systems

• Uses information/databases/other management systems of management systems;
• Makes recommendations related to work procedures and implementation of management systems.

Client Orientation
Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Responds to client needs promptly.

Promoting Accountability and Results-Based Management:
Gathering and disseminating information

• Maintains databases.

Core Competencies:

• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.


Required Skills and Experience
Education:

• Secondary Education, with specialized certification in Accounting and Finance;
• University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
• Partly qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

• Six years of progressively responsible finance and accounting experience is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft. Knowledge of IPSAS and/or IFRS required;
• Shortlisted candidates will be required to undertake UNDP Accountancy & Finance Test.

Language:
• Fluency in English and Kiswahili languages;
• Good communication Skills.

Mode of Application and Terms of Reference
Interested candidates, please apply through this link: http://jobs.undp.org/cj-view-job.cfm?job-id=62957
You are encouraged to read the detailed Terms of Reference before applying. Deadline for submitting an application is on 25th January, 2016

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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Job Title: Procurement Analyst

Location: Dar es Salaam, TANZANIA
Application Deadline: 27-Jan-16
Additional Category: Sustainable Development and Poverty Reduction
Type of Contract: FTA Local
Post Level: NO-B
Languages Required: English
Starting Date: (date when the selected candidate is expected to start) 01-Apr-2016
Duration of Initial Contract: One Year
Expected Duration of Assignment: One Year Renewable

Background

As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact;

Deepening reform will require new and even more innovative ways for the UN agencies to work together. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team;

Under the guidance and direct supervision of the DCD (Operations) and the Procurement Adviser, the Procurement Analyst supervises CO Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money. He analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit;

The Procurement Analyst works in close collaboration with the Management Support and Business Development, Operations, Programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services.


Duties and Responsibilities

• Implementation of operational strategies;
• Management of procurement processes;
• Implementation of sourcing strategy and e-procurement tools;
• Facilitation of knowledge building and knowledge sharing.

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit;
• Analysis of requirements and synthesis of proposals for cost saving and reduction strategies;
• Synthesis of proposals and implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment;
• Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Manages and guides procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:

• Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation;
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
• Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval;
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies;
• Implementation of harmonized procurement services, analysis of requirements and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
• Management of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement;
• Synthesis of lessons learnt and best practices in Procurement;
• Sound contributions to knowledge networks and communities of practice.


Competencies

Functional Competencies:
Maintaining a network of contacts:
Building Strategic Partnerships
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
Establishes and nurtures positive communication with partners.
Promoting Organizational Learning and Knowledge Sharing:
Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches;
Identifies and communicates opportunities to promote learning and knowledge sharing.
Job Knowledge/Technical Expertise:
Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Analyzes the requirements and synthesizes proposals;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:
Basic research and analysis

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system;
• Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives;
• Gathers and analyses feedback from staff.

Design and Implementation of Management Systems:
Research and analysis and making recommendations on management systems

• Maintains information/databases on system design features;
• Develops simple system components.

Client Orientation:
Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
• Actively supports the interests of the client by making choices and setting priorities to meet their needs;
• Anticipates client needs and addresses them promptly.

Promoting Accountability and Results-Based Management:
Basic monitoring

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems.

Core Competencies.

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.


Required Skills and Experience
Education:

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field;
• Procurement Certification will be required.

Experience:

• Two years of relevant experience at the national or international level in procurement management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.

Language:

• Fluency in English and Kiswahili languages.

Mode of Application and Terms of Reference
Interested candidates, please apply through this link: http://jobs.undp.org/cj-view-job.cfm?job-id=62956

You are encouraged to read the detailed Terms of Reference before applying. Deadline for submitting an application is on 27th January, 2016
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Source: Daily News 18th January, 2016
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