Terms of Reference for Conducting Baseline Study in Temeke Municipal Council
Building Entrepreneurship for Water, Liquid and Solid Waste Management in Slums of Dar es Salaam
A Partnership Project Between
WaterAid Tanzania (WAT) & People’s Development Forum (PDF) Project funded by Comic Relief
Table of contents
1.0. Background information
2.0. Project description
3.0. Objectives of the assignment
4.0. Scope of work
7.0. Timeline 8
8.0. Qualifications and key competence 8
9.0. Mode of application 9
10.0. Contract signing and execution modalities
1. Background information
Over 70% of Dar es Salaam’s residents live in slums with no services for water, faecal sludge and solid waste, increasing their risk of illness and diseases such as cholera. Assessment on faecal sludge and solid waste between three municipalities of Dar es Salaam indicate that Temeke is in the direst situation. Its slums are not served by a water network, so people pay exorbitant prices for water, or get it from unsafe wells. There is also no sewerage network, so people use open defecation; in-situ toilets, or pit-latrines. At the same time, pit-emptying services are limited, forcing people to manually empty their pits, which is unhygienic and dangerous. The assessment also revealed that the current urbanization trend is burdening the existing poor infrastructure for waste management. Statistics indicate that only 56% of rubbish is disposed of safely.
The 2011/2013 Temeke Strategic Plan (SP) identifies some bottlenecks in provision of quality water services to most of its rapidly growing population. The SP highlights an inadequate water network to meet the demand for water supply, inadequate sewage network which leaves the majority of its citizens using unsafe pit-emptying practices. The current pit-emptying practices which involve illegal dumping to rivers and streams linked to increased contamination to water sources. This has in return increased WASH related diseases in Temeke Municipality. A study by Remidius (2012) indicated that about 54% of diagnosed and treated diseases in Temeke health facilities are water, sanitation and hygiene related. This further highlights the urgent need to intervene on Water, Sanitation and Hygiene in the Municipality.
2. Project description
WaterAid aims to address challenges related to water, sludge, and solid waste in Temeke by building entrepreneurship skills among small existing enterprises in Temeke to provide these services, developing appropriate technologies, and setting up financing mechanisms for the enterprises to run profitably. The project is a three years intervention implemented in three selected wards of Temeke Municipal Council. It is jointly implemented by People’s Development Forum (PDF) that will have responsibility for day to day activities of the project, WaterAid with overall coordination role and oversight control, and the Temeke Municipal Council (authority and beneficiary to the project results).
This project is well informed from previous studies and practical experiences obtained by WAT through a number of interventions in the Temeke Municipal Council. WAT has since 2012 dealt with pit-emptying (using Gulper) and safe sludge treatment options through small local enterprises. In 2014, WaterAid hired an external consultant to conduct a study to gain practical experience from the pilot project. The study had positive learning but revealed some challenges to tackle for future improvements. On the positives, the services were found to be necessary and effective to meet the sanitation needs faced in Dar es Salaam, and two of the pit-emptying enterprises set up have been in continuous business since 2012. The DEWAT showed to reduce the distances waste enterprises had to travel to dispose of sludge, reducing their operational costs by 50%, and allowing them to produce manure and biogas for their families.
Some of the key lessons were around enterprises being able to develop sustainable waste collecting services due to pit-emptying being a seasonal service (busiest in the rainy season), and a good number of these are being contracted by the Municipality. Furthermore, it was also noted that the enterprises increased employment opportunities among youth and reduced crime incidences. Another notable conclusion from the study was that training skilled entrepreneurs about sanitation proves more successful than training those already engaged in sanitation to adopt a more business oriented mindset.
Strengthening and sustaining some of these activities have faced setbacks including lack of adequate financial institutions to support enterprises. The bank model was accessed and found to be inappropriate for these kind of businesses.
This project is planning to support enterprises with low-interest loans to pre-finance their business as well as training on business and marketing skills running throughout the three years. Based on past experiences in Dar, these enterprises normally require at least three years to repay loans and establish themselves as independent, sustainable businesses. Therefore, by the end of the project period, the waste enterprises are expected to graduate from the project’s support and be able to run their businesses independently.
The project addresses four key results at outcome level and about 26 outputs. A number of activities to realize the outputs and some intermediate outcomes are included in the logical framework. The project is also premised on a theory of change that leads to three outcomes.
3. Objectives of the assignment
The main objective of this assignment is to conduct a baseline study in the three wards of Temeke Municipal where this project will be undertaken. The baseline study will collect information on pre-planned indicators as outlined in the indicator matrix . More specifically, the baseline study addresses the following objectives:
i. Establish existing status related to water supply, solid waste and sludge management services in the three target wards.
ii. Analysis of existing pro-poor targeting mechanisms (by government and private sector) in relation to water supply, solid waste and sludge management services in TMC
iii. Document current practices by which the poor and marginalized communities in the three target wards access water and sanitation services.
iv. Validate theory of change as depicted in the revised project logical framework
v. Assess the current trend regarding water, sanitation and hygiene related diseases in health facilities within project areas.
4. Scope of work
The scope of this assignment includes review of project documents such as project proposal, revised logical framework, indicator matrix and other related documents which inform implementation of the project. The assignment requires the services of a firm/individual/team of consultants to undertake a baseline study in three selected wards: Kibondemaji, Charambe and Kiburugwa, in Temeke Municipal Council. Specifically, the consultant will be responsible for the following tasks:
i. Review of relevant documents and establish methodology for undertaking the assignment. This will involve review of the proposed theory of change and the revised logical framework to be able to produce a suitable theory of change based on the logical model. Furthermore, the consultant is expected to present baseline data for all indicators listed in the indicator matrix. (which will be attached as an appendix)
ii. Prepare a concept note or inception report outlining how the consultant is expected to undertake the assignment. This will involve presentation of methodology and any tabulation plans for data analysis and report writing.
iii. Collection of data, analysis and presentation of preliminary findings based on agreed format.
iv. Preparation of aide-memoire with the key findings, conclusion and recommendations.
v. Analysis of stakeholder’s participation and presentation of matrix outlining involvement of each stakeholder in terms of role and influence played in WASH sector particularly in Temeke Municipal Council.
vi. Assessment of key factors for sustainability of the project and presentation of strategy for ensuring sustainability is enhanced.
The baseline study is expected to draw on participatory approach/techniques borrowing informal approach to interview participants. A mixed method is encouraged in which both qualitative and quantitative data should be collected, as steered by the indicator matrix. The study design is thought to be simple before and after design, in which the consultant will analyze the existing situation and assist in setting targets for all indicators to allow both mid-term and final evaluation to inform on progress achieved. However, WaterAid encourages innovative suggestions on the approach to the study which will allow justifiable attribution of outcomes to project activities.
The consultant or team of consultants will work closely with WAT and PDF to develop a sound approach for undertaking the study. The consultant will develop a concept note or inception report with detailed methodology and present this to the clients (WAT and PDF) for approval prior to the commencement of data collection.
It is anticipated that the consultant will use the full range of data collection tools appropriate to the project, but focus groups with water user associations in Kibondemaji ward and with Mtaa (road) and village leaders, to gain insight on practices regarding water supply, and in Charambe and Kiburugwa, with regards to sludge and solid waste management, will be essential.
The consultant or team of consultants is expected to provide the following deliverables:
i. An inception report, outlining methodological approach and timeline to be able to accomplish the assignment.
ii. An aid-memoire at the end of assignment summarizing key findings, methodology used validation of theory of change and revised logical model.
iii. Final baseline report should be limited to 30 pages; however chapters will be discussed during inception phase.
iv. PowerPoint presentations not more than 30 slides providing insight on key findings.
v. Half day presentation of key findings to WAT staff on agreed date (to be decided during work plan at inception meeting).
The consultant should be able to accomplish all stated activities within 20 working days including final baseline report. The table below provides a rough idea on timing of project activities.
Item # Activity Name Duration (days)
1. Application (sending technical + financial proposal) 7 working days from the first date of release
2. Concept note and data collection 10 working days
3. Data analysis and presentation of key findings 5 working days
4. Presentation of Aid-Memoire and submission of draft report 2 work days
5 Final report 3 working days
8. Qualifications and key competence
The consultant or team of consultant should be a senior expert with postgraduate degree in a field relevant to the domains of the project. He/she should not have less than four years of experience conducting baseline studies particularly related to health and sanitation. The team leader (in case a team of consultants is applying) should have demonstrable knowledge of and experience in Monitoring and Evaluation of health systems.
Specifically, the ideal consultant will have the following skills and experiences:
i. A minimum of 3 years’ relevant experience conducting baseline surveys and/ or project evaluations. Excellent analytical, interpersonal, communication and reporting skills.
ii. Key competence in use of Excel for data coding and analysis
iii. Experience working in mixed settlements (planned and unplanned settlements).
iv. Have good understanding of existing policy and strategic framework for WASH in Tanzania.
v. Conversant with Local Government Authority set-up in Tanzania.
vi. Experience of working with multi-sector partners.
vii. Fluent in spoken and written Kiswahili and English.
9. Mode of application
All interested persons or organizations should send their applications to;
The Procurement Committee,
Plot 1469 Masaki Street, Off Haile Selassie Road opposite Namibia High Commission
Masaki, Msasani Peninsular-Dar Es Salaam
Phone: +255 (0) 22 260 2803
Applicants should send technical and financial proposal specifying the approach and associated costs for undertaking the assignment. Only applicants meeting the minimum requirements shall be contacted for further discussions.
Deadline for application is on 29th January 2016.
10.Contract signing and execution modalities
The selected, qualified individual or team of consultants will sign a contract of services upon agreement. Payments will be tied to deliverables and percentage per each deliverable will be decided during inception period.
The consultant should be ready to start this assignment immediately and be able to complete within stated time.
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